Job Details:
Position: Construction Billing Specialist
Onsite (Bridgetowne, Quezon City / Cebu IT Park, Cebu City)
Work Schedule: 10:00 PM to 7:00 AM (Manila Time)
Following selected PH Holidays
Job Responsibilities
- Oversee project billing and accounting-related tasks on all projects to which you are assigned
- Prepare billing packages to the client for both standard invoicing as well as AIA G702/703 monthly project draws
- Prepare and gather all required documentation for stored material billing, including bill of sale, certificate of insurance, and material photos
- Continuously follow up on all pay applications pending approval by the general contractor, making any required revisions, and posting the preliminary invoices
- Utilize and manage project billing in various payment management systems, such as Textura, GC Pay, Procore, etc.
- Assist in focused efforts by monitoring and providing feedback with the intent to capture as much billing as possible to offset any underbilling reflected on the financials
- Troubleshoot previous project billing errors to re-establish a smooth workflow for the duration of the project
- Process credits on erroneous invoices
- Participate in bi-weekly team WIP meetings to discuss the status of the project as it relates to project billing
- Serve as a point of contact for general contractors and customers relating to the billing and funding of projects
- Prepare partial and/or final waivers of lien as required, including proactively requesting and obtaining any required supplier waivers as supporting documentation
- Participate in monthly AR meetings with the VP of Cash Optimization, providing consistent updates on aging accounts receivable to aid in collection efforts and eliminate any potential delays in funding
- Serve as the primary point of contact for AR collections and billing issue resolution when an AR Specialist is not assigned to the team, including:
- Resolve unapplied cash weekly that cannot be identified
- Conduct proactive outreach to customers via phone, email, and scheduled follow-ups to secure timely payment
- Escalate delinquent accounts and drive resolution through structured collection strategies
- Maintain accurate notes and aging statuses within internal systems
- Provide weekly reporting on AR aging, disputes, risks, and projected cash receipts
- Collaborate cross-functionally to improve billing processes and reduce systemic roadblocks
- Analyze and resolve any unfinished accounting activities to allow the close of projects
- Closely follow and comply with deadlines for end-of-month/quarter processes
- Participate in gathering supporting documentation for end-of-year audits
- Attend and participate in weekly team meetings held by the Director of Project Accounting
- Mentor existing and train new team members in all areas of expertise
Qualifications
- Bachelor’s Degree in Accounting or a related field
- 2–5 years’ experience on Construction Billing or similar role
- Experience in AIA, G702/G703, Progress, or Construction Billing
- Extensive experience in project invoicing and billing
- Excellent communication skills for effective collaboration and client services
Preferred Qualifications
- Experience and detailed knowledge of project contracts and change order documents is highly desired
- Familiarity with construction estimation materials and or Quantity Surveying.
- Experience with Textura, GC Pay, and Procore
- Strong familiarity with project contracts and change orders