We are looking for a highly organized and proactive Office Manager to oversee daily office operations in Tbilisi. The ideal candidate will have strong administrative and coordination skills, excellent attention to detail, and the ability to manage documentation, procurement, logistics, and general office administration efficiently.
The candidate should be fluent in Russian and Georgian, with a working knowledge of English, and comfortable coordinating with employees, external contractors, suppliers, and business visitors.
Key Responsibilities
- Manage daily office operations and ensure the smooth functioning of the workplace.
- Prepare, maintain, and organise office documents, records, correspondence, and administrative files.
- Coordinate contractor agreements, supplier documentation, and other operational paperwork.
- Manage office procurement, including sourcing supplies, coordinating with vendors, and monitoring purchases.
- Organise logistics for business visitors, guests, and groups, including transportation arrangements and driver coordination.
- Assist with travel arrangements, schedules, and other logistical requirements as needed.
- Support the preparation and organisation of accounting-related data, invoices, receipts, and expense records.
- Assist with HR administration, including employee onboarding documentation and coordination of joining formalities.
- Liaise with internal teams, external service providers, contractors, and other stakeholders.
- Monitor office supplies, equipment, and facilities, ensuring everything is maintained and available when required.
- Handle general administrative tasks and provide operational support to management.
Requirements
Requirements
- Minimum 2 years of experience as an Office Manager, Office Administrator, or in a similar administrative role.
- Experience in an international company, real estate development company, hotel, or a similar business environment is preferred.
- Strong organizational, administrative, and coordination skills.
- Experience handling business documentation, correspondence, contractor agreements, and procurement activities.
- Ability to coordinate transportation, drivers, guest logistics, and other operational arrangements.
- Basic experience supporting accounting administration and HR onboarding processes.
- Fluent in both Russian and Georgian.
- Working proficiency in English for professional communication.
- Good command of MS Office or Google Workspace.
- Strong attention to detail, reliability, and the ability to manage multiple tasks independently.
- A proactive, service-oriented approach with good communication and problem-solving skills.
Benefits
What We Offer
- An opportunity to join a professional and dynamic working environment.
- A varied role with exposure to office management, administration, procurement, and business operations.
- The opportunity to work closely with management and contribute to the efficient running of the office.
- Professional development and opportunities to expand your operational responsibilities.