Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.
Responsibilities:
- Greet and welcome visitors in a friendly and professional manner
- Answer phone calls and direct them to the appropriate department or individual
- Schedule meetings and update the boardroom calendar
- Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions
- Assist with general administrative tasks such as filing and scanning documents
- Manage office supplies/coffee supplies
- Manage the employee phone list, and update accordingly
- Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels
- Provide exceptional customer service to internal and external stakeholders
- Maintain the reception area, ensuring it remains clean, organized and presentable
- Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily
- Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays
Administrative Responsibilities
- Assist estimating team – download new bids, printing documents, tracking and data entry of new bids and awards
- Assist project managers with printing documents and creating project binders
Requirements
- Minimum 1-year administrative experience
- Strong working knowledge of Microsoft Office applications
- High level of accuracy and attention to detail
- Strong organizational skills
- Excellent Time-management skills - ability to multitask and prioritize
- Reliable means of transportation
- Experience working within the construction industry is an asset
Benefits
- Extended Healthcare Plan (Medical, Disability, Dental & Vision)
- Group RRSP
- Group Life - AD&D - Critical Illness Insurance
- Training & Development
- Employee Assistance Program - Counseling
- Paid Time Off