Belmond is seeking a highly organised and proactive PA to support the General Counsel and SVP Finance.
Acting as a trusted, highly confidential partner, this role enables leadership to focus on strategic priorities while exercising absolute discretion and maintaining professional boundaries when handling sensitive information. This role will ensure the smooth running of daily activities and support the effective delivery of team priorities.
The position is ideally suited to someone who excels at balancing exceptional organisation with seamless coordination and thrives in a fast-paced, international environment.
Administration
- Agenda Management: Proactively manage complex, fast-moving calendars, scheduling, and stakeholder coordination across time zones.
- Travel Coordination & Grey Dawes Management: Oversee global travel arrangements and serve as the primary operational link for travel systems (such as Grey Dawes), handling profile creation and booking coordination where needed.
Technology and Operational Efficiency
- Tech-Forward Execution: Leverage modern workplace technology and software tools as a core pillar of daily responsibilities to maximise personal and team productivity.
- Advanced Presentation Preparation: Design, structure, and refine polished executive presentations, decks, and visual reports for internal and external stakeholders.
- Process Optimisation: Actively audit daily workflows and administrative procedures to identify bottlenecks and implement smarter efficiencies.
- Curiosity & Innovation: Bring a natural sense of curiosity to test new tools, refine legacy processes, and continuously elevate team operations.
Budget and Documentation Management
- Budget Management & Collaboration: Partner closely with team members to track, manage, and orchestrate team budgets, payment of legal invoices and financial reporting.
- Invoice Management: Oversee the end-to-end invoice processing cycle, ensuring timely approvals, vendor coordination, and accurate tracking against team budgets.
- Document Execution & Signing: Coordinate the formal signing and authorisation processes for official paperwork across the team.
Team Culture
- Team Support: Serve as a supportive and reliable individual for the teams, bringing a strong, approachable presence to daily interactions.
- Confidentiality and Discretion: Act as a trusted, highly confidential partner who exercises absolute discretion and maintains professional boundaries when handling sensitive information.
- Team Events & Office Engagement: Plan, coordinate, and execute team events, office lunches and trainings.
Requirements
- Significant experience supporting senior executives in a fast-paced, international environment
- Excellent organisational skills with the ability to manage competing priorities.
- Strong written and verbal communication skills, with experience preparing presentations and executive materials.
- Proactive, adaptable and solutions-oriented, with excellent attention to detail.
- Strong interpersonal skills and the ability to build effective working relationships at all levels.
- High levels of professionalism, discretion and sound judgement.
- Advanced proficiency in Microsoft Office (PowerPoint, Outlook, Word and Excel).
- Confident using AI to improve productivity, prepare high-quality content and support day-to-day work.
- Experience of using Workday is desirable
Benefits
At Belmond, we pride ourselves on fostering a culture built on kindness, active listening, and genuine connections with our colleagues and guests. We offer a comprehensive range of compensation, perks and benefits including:
- Complimentary and preferred rate experiences at our iconic destinations
- Private medical insurance and dental plans
- Group pension plan
- 25 days of annual leave (excludes UK bank holidays)
- Lifestyle and employee assistance programs
- Onsite gym facilities
- Hybrid working – minimum 3 days in the office