About the Role
We are looking for a proactive, highly organized, and detail-oriented Administrative Assistant to provide direct administrative and operational support to a busy attorney.
This role is focused on keeping daily operations organized, managing communications, coordinating schedules, and ensuring that important tasks and follow-ups are handled efficiently. The position will also involve some client intake responsibilities.
The ideal candidate is responsive, resourceful, and comfortable working independently while anticipating needs and taking initiative.
Responsibilities
- Manage incoming emails, organize communications, and draft professional correspondence.
- Prepare and manage administrative documents, letters, and orders.
- Maintain the attorney's calendar, schedule appointments, and coordinate calls and meetings.
- Monitor pending tasks and follow up to ensure deadlines and priorities are met.
- Provide day-to-day administrative and organizational support to the attorney.
- Assist with client intake, including handling initial inquiries and gathering relevant information.
- Help keep daily operations running smoothly and ensure nothing falls through the cracks.
Requirements
- Previous experience as an Administrative Assistant, Executive Assistant, or Personal Assistant.
- Excellent written and verbal English communication skills.
- Strong organizational and time-management skills.
- Ability to draft professional emails and correspondence.
- Comfortable managing calendars, emails, and multiple priorities.
- Proactive mindset with strong attention to detail.
- Ability to work independently, anticipate needs, and follow through on tasks.
- Experience in a law firm or legal environment is a big plus
- Full-time position.
- Monday to Friday, 9:00 AM – 5:00 PM (U.S. time zone)
Important Note
This is an administrative support position, not a paralegal role. The primary focus is supporting the attorney with daily administrative responsibilities, communication, scheduling, and some client intake.