The Administration Coordinator is responsible for supporting the day-to-day administrative and facility management activities of the organization. The role ensures smooth office operations, vendor coordination, infrastructure maintenance, travel arrangements, employee support services, and compliance with company policies.
- Ensure adherence to company policies, safety standards, and statutory requirements.
- Coordinate day-to-day office administration activities
- Support audits related to administration and facilities.
- Maintain records required for compliance and regulatory inspections. Maintain office records, files, and administrative documentation.
- Coordinate with HR team & drive HR initiatives across plant
- Promote and sustain 5S and housekeeping standards
- Manage office supplies, stationery, and consumables inventory.
- Ensure availability and proper upkeep of office facilities and equipment.
- Support employee onboarding and administrative formalities
- Coordinate maintenance of office, factory, and common areas.
- Monitor housekeeping, security, cafeteria, and transport services.
- Ensure timely resolution of facility-related issues. Conduct regular inspections to maintain workplace standards
- Coordinate with facility service providers and vendors.
- Process service requests and monitor vendor performance.
- Verify invoices and support payment processing activities.
- Support contract renewals and vendor compliance documentation
- Arrange travel bookings, accommodation, and transportation as required.
- Support employees with administrative queries and requests.
- Coordinate visitor management and meeting arrangements.
- Bachelor's Degree in Business Administration, Commerce, or related field.
- 3–5 years of experience in administration, facilities, or office management.
- Experience in manufacturing or industrial environments preferred.
- Strong administrative and organizational skills.
- Customer-service orientation
- Good communication and interpersonal abilities.
- Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
- Vendor and facility management experience.
- Ability to prioritize multiple tasks and meet deadlines.
- Knowledge of basic statutory and compliance requirements