Administrative Support Specialist - Multiple Locations
Marine Corps University (MCU) / College of Distance Education and Training (CDET)
Location: CDET Regional campuses (MCB Quantico VA; MCB Camp Lejeune NC; NAS-JRB Fort Worth TX; MCB Camp Pendleton CA; MCAS Miramar CA; MCB Hawaii; MCB Camp Butler Okinawa Japan)
This position is contingent upon contract award.
Hatalom Corporation is seeking organized and detail-oriented Administrative Support Specialists to provide administrative and program support for Marine Corps University Regional Campuses. Working closely with the Regional Campus Instructor (RCI), the Administrative Support Specialist ensures the efficient administration of regional Professional Military Education (PME) programs by coordinating student enrollment, scheduling seminars, maintaining academic records, and supporting day-to-day regional operations. This position is contingent upon award.
Essential Duties and Responsibilities
- Provide administrative and clerical support to the Regional Campus Instructor (RCI) and regional campus staff.
- Organize students into seminar cohorts in accordance with established academic schedules and enrollment requirements.
- Coordinate seminar scheduling and classroom administrative support.
- Maintain student records and academic documentation in accordance with Marine Corps University policies.
- Track student enrollment, attendance, course completion, and graduation requirements.
- Coordinate with faculty, students, and headquarters staff regarding scheduling, registration, and administrative matters.
- Prepare reports, correspondence, spreadsheets, and other administrative documentation.
- Assist with the coordination of regional academic events and seminars.
- Maintain electronic and hard-copy records while ensuring accuracy and confidentiality.
- Respond professionally to student and faculty inquiries regarding program administration.
- Support the preparation and distribution of course materials and instructional resources.
- Coordinate administrative actions using Government information systems and office automation software.
- Perform other administrative duties in support of Regional Campus operations as assigned.
Required Qualifications
- High school diploma or equivalent
- Prior academic/program administrative experience
- Demonstrated experience with scheduling, records management, and office administration.
- Proficiency using Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Excellent organizational, communication, and customer service skills.
- Ability to manage multiple priorities in a fast-paced environment while maintaining attention to detail.
- Active Secret (Tier 3) Security Clearance or the ability to obtain and maintain one.
Preferred Qualifications
- Associate's or Bachelor's degree from an accredited institution.
- Experience supporting military, government, or higher education organizations.
- Previous experience providing academic, registrar, or student services support.
- Familiarity with Learning Management Systems (LMS), student information systems, or MarineNet.
- Experience coordinating schedules, maintaining academic records, and supporting educational programs.
- Knowledge of Marine Corps Professional Military Education programs is highly desirable.
This document is not intended to cover or contain a comprehensive listing of all job-related activities, duties or responsibilities that are required of the employee. Due to the nature of the industry, job tasks may be changed as necessary to meet the needs of the customer.
Hatalom Corporation is an equal opportunity employer providing equal employment opportunities (EEO) to all applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws.