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Looking for a role where fleet operations, global coordination, and everyday problem-solving come together to keep people and business moving? At Embla Medical, we improve people’s mobility so they can live their Life Without Limitations. Behind this mission is a global organization that depends on smooth, reliable, and well-coordinated operations - including the vehicles that support our employees, sales teams, clinics, and operational teams across different countries. We’re looking for a Fleet Operations Specialist to take care of the day-to-day coordination of our multi-country fleet across benefit cars, sales vehicles, clinic vehicles, and pool cars. This is a new role in a growing area, created to bring more structure, visibility, and consistency to how fleet operations are managed across the organization. In this role, you’ll be part of our Procurement Team, within the Indirect Procurement area, and work closely with HR, Finance, Payroll, employees, clinics, sales teams, and external suppliers. You’ll be an important coordination point for operational topics, helping make sure vehicles are ordered, tracked, maintained, returned, and reported accurately - while supporting a consistent and service-oriented employee experience. We would ideally like to welcome someone who can work from our Szczecin office on a regular basis. We are also open to considering strong candidates based outside Szczecin, depending on their experience. What is waiting for you? coordinating the full vehicle lifecycle, including ordering, onboarding, allocation, maintenance, replacement, lease returns, and offboarding, acting as a central point of contact for employees, drivers, sales teams, clinics, and operational teams on fleet-related topics, working closely with leasing companies, maintenance providers, insurance partners, fuel/charging providers, and other external suppliers, following up on quotes, approvals, repairs, claims, invoices, and service delivery to keep daily operations moving, maintaining accurate fleet data across available tools, including current Excel-based trackers and future fleet management systems, supporting cost control by monitoring lease, maintenance, fuel/charging, repair, and insurance-related costs, collaborating with HR, Finance, Payroll, and Procurement to ensure compliant and accurate fleet processes across countries and legal entities, identifying operational issues, supplier delays, compliance risks, or policy exceptions and making sure they are escalated and followed through in a structured way. What do you need to succeed in this role? experience in fleet coordination, fleet operations, lease administration, or a similar operational role, ideally within a large or international organization, a solid understanding of vehicle lifecycle processes, leasing structures, supplier coordination, and fleet compliance requirements, experience working with fleet management systems would be a strong advantage, especially as we are currently selecting a tool to support better fleet visibility, strong data management skills and confidence working with Excel or similar tools to track, validate, and report operational information, the ability to manage high-volume coordination across multiple countries, stakeholders, suppliers, and vehicle types, strong organizational skills, attention to detail, and the ability to follow through on operational topics until they are resolved, a service-oriented mindset and confidence communicating with stakeholders at different levels of the organization, fluency in English; Polish would be a very nice advantage, especially for local coordination. What makes this role stand out is… … the opportunity to help shape something new. This is not a role where everything is already fully defined. You’ll join at a moment when fleet operations are becoming more structured, the team is growing, and the way of working will continue to evolve. That means your experience, ideas, and practical understanding of fleet coordination will genuinely matter. You’ll have autonomy in your day-to-day work, close partnership with different functions, and global exposure across countries, entities, suppliers, and teams. For someone who enjoys operational ownership, stakeholder collaboration, and bringing order to complexity, this role offers a very real chance to make an impact. What we offer At Embla Medical, we believe in creating a supportive and inspiring work environment. As part of our team, you’ll enjoy: An international team culture - collaborate with colleagues across borders in a diverse and inclusive environment. Flexible work model - balance remote work with in-person collaboration to suit your lifestyle and productivity. Private medical care - comprehensive health coverage to support your well-being. Career growth opportunities - access to professional development and internal mobility across our global organization. Sport card support - co-financing of a sports card to help you stay active and healthy. Social fund - access to benefits financed from the Company Social Benefits Fund (ZFŚS). Modern workspace - work from our Scandinavian-style office in the heart of Szczecin, designed for comfort and creativity. Join us in our mission to improve people’s mobility so they can live their Life Without Limitations! Embla Medical is a leading global provider of innovative mobility solutions that help people live a Life Without Limitations®. At Embla Medical, we are dedicated to improving people’s mobility. We do this with compassion and innovation, from how we design our award-winning mobility solutions to how we operate our network of patient care clinics. Embla Medical is home to Össur, a leading global provider of prosthetics and bracing and supports solutions; FIOR & GENTZ, an innovative developer of neuro orthotics; and College Park, creators of custom-built prosthetic solutions. Embla Medical also provides patients with world-class care through a global network of Orthotic and Prosthetic (O&P) facilities, operating under various brand names, including ForMotion. Our People The way we work is unique. We empower our colleagues worldwide and encourage close collaboration, allowing us to develop the best products and maintain the highest possible standards of care. Our values – honesty, frugality and courage – are the glue that binds us together and form the foundation of our company culture. Joining Embla Medical is not just about doing your job, it’s more than that. The patients we care for depend on us to help them get back their freedom and livelihood. That is what drives us all to go to work, each day. If you are interested in joining our global team of talented individuals, please submit your information and resume for review. If you experience any technical issues, please contact: [email protected] ----- Embla Medical is committed to sustainable business practices and renowned for positively impacting people‘s health and well-being Embla Medical is an equal opportunity employer and makes employment decisions on the basis of merit. We want to have the best available individual in every job. Embla Medical's equal opportunity policy prohibits all discrimination (based on race, color, creed, sex, religion, marital status, age, national origin or ancestry, physical disability, mental disability, military service, pregnancy, child birth or related medical condition, actual or perceived sexual orientation, or any other consideration made unlawful by local laws around the world). Embla Medical is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all individuals involved in the operations of Embla Medical and prohibits discrimination by any employee of Embla Medical, including supervisors and co-workers. Important Warning: Beware of fraudulent recruiters impersonating our company. Please take extra caution when asked for any sensitive personal information, such as social security numbers or bank account details. We will never ask you for any form of payment during the recruitment process. Please make sure you refer to our official website. 
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