City/State: Bronx, New York Grant Funded: No Department: PEDS - Administration Work Shift: Day Work Days: MON-FRI Scheduled Hours: 8:30 AM-5 PM Scheduled Daily Hours: 7.5 HOURS Pay Range: $64,000.00-$80,000.00 The Department of Pediatrics is seeking an Administrative Assistant II to provide comprehensive executive-level administrative and operational support to the Chair of Pediatrics. This highly visible position serves as a key member of the Chair's office and plays a critical role in ensuring the efficient and effective operation of departmental leadership functions. The Administrative Assistant II will coordinate the day-to-day operations of the Chair's office, facilitate departmental communications, support faculty and leadership initiatives, maintain departmental records and information systems, and assist in the planning, implementation, and follow-through of special projects that advance the Department's strategic goals and objectives. The ideal candidate is proactive, highly organized, customer service-oriented, and committed to delivering accurate, polished work in a fast-paced academic environment. The successful candidate will manage a broad range of complex administrative responsibilities, including executive calendar management, meeting and event coordination, communications, document preparation and review, project tracking, and departmental support activities. This role requires exceptional attention to detail, strong organizational and time-management skills, sound judgment, and the ability to handle confidential information with discretion and professionalism. Responsibilities Provide comprehensive administrative and operational support to the Chair of Pediatrics. Manage the daily operations of the Chair's office, ensuring efficiency, professionalism, and confidentiality. Coordinate complex calendars, appointments, meetings, and departmental events. Attend meetings, prepare agendas, record and distribute minutes, and follow up on action items. Serve as a liaison between departmental leadership, faculty, staff, hospital personnel, and external stakeholders. Initiate, coordinate, monitor, and support special projects and departmental initiatives and track outcomes. Create, maintain, and update departmental websites, databases, faculty directories, and related information resources. Obtain approvals for faculty contracts and appointment documents for faculty recruitment, onboarding, reappointments, and status changes. Coordinate travel arrangements, conference registrations, and meeting logistics for departmental leadership. Answer telephones, respond to inquiries, greet visitors, and maintain positive relationships with internal and external customers. Assist with promoting departmental initiatives throughout the health system and participating in departmental activities. Minimum Qualifications Bachelor's degree required, or an equivalent combination of education and relevant experience. Minimum of five (5) years of progressively responsible administrative experience. Demonstrated experience providing administrative support to senior-level leadership, executive management, or departmental leadership teams. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook Experience in an academic medical center, healthcare organization, higher education setting, or faculty practice environment preferred. Experience supporting faculty affairs, onboarding, contract administration, or executive office functions preferred. Montefiore Medical Center is an equal employment opportunity employer. Montefiore Medical Center will recruit, hire, train, transfer, promote, layoff and discharge associates in all job classifications without regard to their race, color, religion, creed, national origin, alienage or citizenship status, age, gender, actual or presumed disability, history of disability, sexual orientation, gender identity, gender expression, genetic predisposition or carrier status, pregnancy, military status, marital status, or partnership status, or any other characteristic protected by law. Calling All Nurses! Nurse Recruitment Hotline: 718-920-6697; Monday-Friday: 9am-4pm Since its inception in 1884, Montefiore’s mission has been to heal, to teach, to discover and advance the health of the communities we serve. Montefiore's state-of-the-art facilities include the internationally-recognized Children’s Hospital at Montefiore and our Notable Centers of Excellence - Montefiore Einstein Center for Cancer Care, Montefiore Einstein Center for Heart and Vascular Care, Montefiore Einstein Center for Transplantation. Combined with a growing number of locations for primary and specialty care throughout the Bronx and Westchester County, Montefiore is the ideal organization to apply and hone your expertise. An assortment of insurance products and discount programs through Voluntary Benefits. Check out our comprehensive benefits available to you when you join our outstanding team! To heal, to teach, to discover and to advance the health of the communities we serve. To be a premier academic medical center that transforms health and enriches lives. Automated Employment Decision Tools Notice (AEDT)

ADMINISTRATIVE ASSISTANT II.

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