Remote · Part-time (4–6 hours/day) · Pacific Time, 9:00 AM–2:00 PM
About the role
Our client is a vacation rental business that needs a detail-oriented, tech-savvy bookkeeper to keep their books accurate and up to date. You'll own the day-to-day accounting, from reconciliations to owner payouts, and work directly with the owner, with support from an external accountant and a CPA at tax time.
This role is a great fit for someone who takes ownership, catches small details before they become problems, and looks for ways to work faster and with fewer errors, using integrations, copy-paste and automation instead of manual data entry.
Requirements
- Manage the daily bookkeeping in QuickBooks, including transactions coming in from booking platform integrations.
- Complete bank and account reconciliations accurately and on time.
- Prepare owner payouts each month, which is the busiest week of the month.
- Maintain the balance sheet and track the P&L so the owner always has a clear view of the business.
- Support the CPA with tax preparation, organizing documents and records.
- Check in daily and send an end-of-day report with what was completed, what's pending and any issues.
- Spot errors and inconsistencies early and propose better ways to keep the books clean.
What success looks like
- First month: You've taken ownership of the day-to-day books, you catch the small details, and the owner can trust your accounting work.
- By month 3: Owner payouts and reconciliations are completed on time, and the balance sheet and P&L are up to date.
- By month 6: You're supporting the CPA with tax preparation.
- Tools you will use
- QuickBooks: primary accounting tool, with integrations from booking platforms
- Property management system
- Google Sheets and Google Drive
- Slack and WhatsApp: daily communication
- Who you are
- Experienced bookkeeper or accountant: solid accounting knowledge and hands-on experience with reconciliations, balance sheets and P&L.
- QuickBooks proficient: comfortable working in QuickBooks every day, including bank feeds and integrations.
- Strong in spreadsheets: confident with Google Sheets for tracking, reconciling and reporting.
- Tech-savvy and accurate: you avoid manual entry errors by using integrations, copy-paste and smart workflows.
- Proactive and self-directed: you take ownership, flag issues before you're asked, and keep the owner informed.
- Clear communicator: strong written and spoken English, and comfortable sending concise daily updates.
- Available on Pacific Time from 9:00 AM to 2:00 PM.
- Strong plus: US tax experience.
- Nice to have: accounting experience in real estate, vacation rentals (Airbnb, VRBO) or hotels, including owner payouts.
- Schedule
- Part-time, 4–6 hours per day, tentatively 9:00 AM–2:00 PM Pacific Time.
- Steady workload, with one busier week each month during owner payout preparation.
- Part-time in the long term, with openness to revisit hours as the business grows.
Benefits
- Fully remote
- Weekly pay