HYBRID ROLE AFTER PROBATION.
3 DAYS IN OFFICE, 2 FROM HOME.
Our story so far
At Tjarks and Tjarks, creativity meets craft. For over 35 years, we’ve been shaping bold, distinctive brands that don’t just sit on the shelf, they stand out and get chosen.
Trusted partners to our clients across decades, we help navigate the ever-evolving world of shoppers and retail, designing packaging that connects, competes, and converts. From big ideas to flawless execution, we deliver a true 360° design-to-artwork approach. Efficient, precise, and globally consistent.
We don’t just collaborate, we create as one. Our team of experts blend imagination with technical excellence to bring brands to life in a seamless, truly integrated way.
About the role
As Project Management Coordinator, you will assist and support the client services team by carrying out a number of administration/project management tasks where required. In time you will be learning the design and artworking processes, in order to efficiently assist in making sure projects and tasks are delivered on time.
About you
To have at least one years’ strong administration experience.
German language skills.
To have project experience in the creative/branding industry is advantageous.
Advanced in Excel and managing spreadsheets is essential.
You will have experience in other MS Office packages (Outlook/Word).
You will be able to balance and own your own workload.
You will be flexible and able to co-ordinate multiple projects in a fast-paced environment.
Highly organised, deadline and results driven
Conscientious, reliable, good attendance and timekeeping standards
Excellent attention to detail and works with precision
Effective project manager, able to manage workload
Honest, trustworthy, and able to work unsupervised
Demonstrates initiative, is creative and contributes ideas
Pragmatic approach to problem solving without cutting corners
Friendly, approachable, respectful and a positive team player.
Flexible, adaptable, calm whilst working under pressure
Professional with excellent communication skills.
Proactive, takes ownership of daily tasks with a can-do attitude.
Must be able to work flexibly to meet the needs of the business.
The day to day
To assist a Senior Account/Project Manager, Client Services Director or Account Director in all duties as and where needed, for clients in Germany.
To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on Workbook (internal system), coordinating Account Managers mailboxes in absences.
Set up jobs on the ESKO system (internal systems), and track the project through the system accurately.
To assist in ensuring projects are completed to the highest standard and to deadline.
To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company.
Maintain excellent standards of spoken and written communication in European languages.
Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production.
To assist in writing briefings for internal design, photoshoot and digital artwork projects.
To attend briefs to the design or artwork team on individual projects as required.
To assist in effectively managing the timing and execution of the internal design and artwork process as required.
Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc.
Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range.
Learn to ensure that projects comply with all current client design and artwork guidelines.
Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time.
Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met.
Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines.
Our team & our values
We’re a vibrant, creative crew who care as much about our culture as the work we make. Our values aren’t just posters on the wall, they were crafted by our team and guide everything we do.
Be Innovative – Think Ahead
Be collaborative – Succeed together
Be Supportive – Lift each other up
Be All In – Show up with purpose
We’re always looking for talented, passionate people to join our growing squad in our Purley studio. If you’re ready to collaborate, create, and be part of something truly awesome, this is your playground.