Deadline for Applications November 18, 2026 Hardship Level H (no hardship) Family Type Family Residential location (if applicable) Grade NOA Staff Member / Affiliate Type National Professional Officer Reason Regular > Regular Assignment Target Start Date 2026-11-02 Standard Job Description Assistant External Relations Officer Organizational Setting and Work Relationships The incumbent is closely supervised on issues concerning external relations and public information by the External Relations Officer or the Representative who gives regular guidance and advice to the incumbent. Advice and operational support may also be received from other senior staff and support units in a country office/ operation. External contacts are generally with a broad range of officials from national and international institutions, media or general public on matters of importance to the Organization. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. Duties - Assist the management in dealing with the challenges posed by the political context, the UN and humanitarian reform, and institutional developments in the area of forced displacement and humanitarian operations. - Assist in planning and organizing communications strategy that generates support for UNHCR s operations from external partners (e.g. the general public, governments, partners, the media, academia and forcibly displaced and stateless persons). - Assist in the dialogue with donors and embassies and provide accurate information by organizing regular briefings, bilateral meetings and missions. - Assist the management in disseminating information on UNHCR's global funding situation and mobilize additional funds to implement special projects aimed at enhancing the quality of protection for forcibly displaced and stateless persons. - Participate when requested in the inter-agency cooperation and communication strategies, initiatives and tools. - Assist in the management of information flows within the country operations by identifying priority matters, securing, analyzing and disseminating documentation and information to support country operations and corporate communication processes and priorities. - Assist in the drafting of situation reports, briefing notes, background material, talking points, fact sheets, press releases and articles. - Assist in planning and organizing advertisements, exhibitions, training seminars, conferences, meetings, social events and other activities to promote a better understanding of UNHCR's activities and accomplishments by the general public and/or organized groups. - Support the management of media relations by, inter alia, drafting responses to direct queries, draft press releases and organizing regular briefings and visits to country operations. - Organize press briefings for external parties as required. - Organize the distribution of UNHCR publications and the provision of materials to various institutions and individuals. - Produce reports for donor agencies as required. - Support the identification and management of risks and seek to seize opportunities impacting objectives in the area of responsibility. Ensure decision making in risk based in the functional area of work. Raise risks, issues and concerns to a supervisor or to relevant functional colleague(s). - Perform other related duties as required. Minimum Qualifications Years of Experience / Degree Level For P1/NOA - 1 year relevant experience with Undergraduate degree; or no experience with Graduate degree; or no experience with Doctorate degree Field(s) of Education Political Sciences Social Sciences, International Relations Journalism Communication or other relevant field. Certificates and/or Licenses Not specified Relevant Job Experience Essential Excellent knowledge of local institution, politics and culture. Desirable Completion of UNHCR learning programmes or specific training relevant to functions of the position. Functional Skills IT-Computer Literacy IT-Web Content Management CO-Drafting and Documentation (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate Profile Title: Assistant External Relations Officer - Reporting Location: Budapest, Hungary Duration: one year, with possibility for extension Contract Type: Fixed-Term Appointment Grade: NO-A Start date: as soon as possible Desired Candidate Profile: Essential Attributes • Excellent written and verbal communication skills in English, with exceptional drafting, editing and quality assurance abilities, including strong attention to detail. • Demonstrated experience in coordinating, drafting and reviewing high-quality narrative reports and project documentation for institutional donors, including EU-funded programmes. • Proven ability to analyse, consolidate and present complex operational, protection and programme information from multiple sources into clear, accurate and audience-appropriate reporting products. • Strong project management and coordination skills, with experience working across functional teams and multiple stakeholders to ensure timely delivery of reporting obligations and project milestones. • Sound understanding of results-based management, project monitoring and donor compliance requirements, with the ability to ensure consistency between narrative, financial and operational reporting. Desirable Attributes • Experience working with UNHCR, another UN entity, or an international organization managing donor-funded humanitarian or development programmes. • Familiarity with refugee protection, asylum systems and mixed movements contexts in Europe or comparable operational settings. • Demonstrated knowledge of EU funding instruments, grant management processes and donor regulations. • Knowledge of Multi-Partner Trust Funds instruments and donor regulations. • Demonstrated knowledge of UNHCR internal programmes, policies, procedures and corporate systems, with the ability to effectively apply them in project management, reporting and donor-funded programme implementation. • Experience supporting regional or multi-country programmes involving coordination across geographically dispersed teams. • Strong analytical skills, including experience using information management and reporting tools to monitor project implementation, identify risks and support evidence-based decision-making. Language Requirements: • Knowledge of English (B2) as the UN working language of the duty station is required. Remuneration: In case of appointment, a competitive compensation and benefits package is offered. NO-A salary range: NET HUF 1,207,395 - NET HUF 1,460,387 Benefits: Annual leave: UNHCR staff members holding a Fixed-Term Appointment will accrue annual leave at the rate of 2.5 working days for each full calendar months of service (i.e. 30 working days per year). Pension system: Staff members holding a Fixed-Term Appointment will become participants in the United Nations Joint Staff Pension Fund (UNJSPF). Health insurance plan: Locally recruited staff members in Hungary will be enrolled in the Medical Insurance Plan (MIP). The coverage is also optionally available for eligible family members. Eligibility: This position is advertised to internal applicants and UNHCR experience applicants. Internal Candidates: current National Professional Officer staff members holding an indefinite or fixed-term appointment who, at the date of the deadline for application, are serving in the country of the vacancy at the grade of the position or one grade below or above, as well as any candidates serving at higher grades who fulfil the criteria as per the job advertisement. Candidates with UNHCR experience: - Staff members holding an indefinite or fixed-term appointment who apply for a position in a different category from their current appointment; - Locally recruited staff members who apply: • for a local position two grades above their highest grade held, or • for a local position at a duty station outside their current country of assignment; - Junior Professional Officers (JPOs); and other international professionals similarly funded by member states; - Temporary Appointment holders, provided they have completed at least one year of service; - Members of the affiliate workforce, provided they have completed at least one year of service; - Personnel loaned or seconded from another United Nations organization, international organization, or government entity; - Former UNHCR local and international staff members who held an indefinite or fixed-term appointment, provided they apply within: • two years of separation (male candidates), or • five years of separation (female candidates). Applicants must be nationals of Hungary or other EU/Schengen country OR in the possession of a valid Hungarian residency and work permit. Temporary and/or sponsored visas are not accepted. Applications: All applications must be submitted online in Workday. Email applications will not be accepted. Incomplete and late applications will not be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates might be required to sit for a written test and/or oral interview. The evaluation of applicants will be conducted based on the information submitted during the application. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. UNHCR is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, sexual orientation, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organization. UNHCR seeks to ensure that male and female employees are given equal career opportunities. All applications will be treated with the strictest confidentiality. UNHCR has a zero-tolerance policy against Sexual Exploitation and Abuse (SEA). SEA is unacceptable behavior and prohibited conduct for UNHCR personnel. It constitutes acts of serious misconduct and is therefore grounds for disciplinary measures, including dismissal. Any concerns or suspicions about a possible case of SEA should be reported immediately to the Inspector General’s Office (IGO) at [email protected] or through the online complain form at https://www.unhcr.org/php/complaints.php or by confidential fax: +41 22 739 73 80. Required languages (expected Overall ability is at least B2 level): English , , Desired languages , , Operational context Occupational Safety and Health Considerations: To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel Nature of Position: The UNHCR Representation for Central and South-East Europe (RCSEE) covers nine operations: Albania, Bosnia and Herzegovina, Croatia, Hungary, Montenegro, North Macedonia, Serbia, Slovenia and Kosovo (under UNSCR 1244 (1999)). As of 1 January 2026, this expanded configuration reflects UNHCR’s broader realignment aimed at strengthening regional coherence, operational efficiency, and strategic engagement across Central and South-East Europe. Across the region, UNHCR works in complex and diverse protection environments, supporting refugees, including large numbers of people displaced from Ukraine who benefit from Temporary Protection, alongside asylum-seekers and refugees from other countries of origin. UNHCR’s engagement spans a wide range of activities, including protection monitoring, access to territory and asylum procedures, information provision, advocacy, and coordination with national authorities, EU institutions, UN agencies, civil society, and other partners. Efforts also focus on socio-economic inclusion, capacity-building, system strengthening, and ensuring that asylum space is preserved and protection standards are upheld regardless of nationality. The reconfigured Representation plays a central role in regional coordination, strategic planning, resource mobilization, and external engagement. Effective reporting and information management are critical to ensuring that operational developments, protection trends, achievements, challenges, and funding requirements are accurately documented and communicated to internal and external stakeholders. Given the varied political, legal, and operational contexts across the nine countries, the production of timely, high-quality reporting products is essential to support evidence-based decision-making, donor relations, advocacy efforts, and accountability towards affected populations and partners. Within this context, the Assistant External Relations Officer - Reporting leads proposal drafting, monitoring, and reporting of funding of EU-funded and other earmarked projects, in line with UNHCR and donor-specific regulatory frameworks, with a particular emphasis on EU-funded programmes. The incumbent contributes to ensuring that reporting, narrative deliverables, and information products comply with donor requirements, as well as UNHCR’s internal policies and procedures. The position plays a key role in coordinating all functions involved in fundraising and project implementation. Working in close coordination with country offices and functional units across programme, protection, and external relations, the Assistant External Relations Officer - Reporting supports the collection, consolidation, and analysis of project and operational data to feed into key project management tools, including results frameworks, workplans, interim and final reports, and budget revisions. The incumbent contributes to the preparation of high-quality narrative reporting for donors and headquarters, ensuring alignment between financial, operational, and results-based information, and supporting compliance with donor reporting timelines and contractual obligations. Through a strong project management and compliance-oriented approach, the Assistant External Relations Officer - Reporting contributes to strengthening accountability, evidence-based decision-making, and donor confidence, ensuring that UNHCR’s interventions across the RCSEE region are effectively documented, monitored, and communicated in line with applicable EU rules and regulations and UNHCR standards. Living and Working Conditions: Hungary is located in a temperate climate zone having 4 seasons (spring, summer, autumn and winter). Winters are becoming milder with average temperatures around -5 centigrade on average during the daytime. Summers are hot, occasionally reaching around 35 centigrade, especially in July and August. Accommodation is easy to find; short-, mid- and long-term. The city offers a wide range of hotels, Airbnb, long-term rents, etc. Accommodation can be fixed using the services of property agencies, but online solutions are also numerous. Regular medical facilities are available; There is a number of international schools in Budapest; General sanitary and hygiene conditions are adequate; Good local banking facilities are available (use of credit cards, ATMs); Communication services (domestic and international) are available on a regular basis; Availability of food, furnishings and other necessities is adequate (various grocery stores and markets with fresh food products, shopping centres, etc); Public transportation is available; Public water supply, electricity and sewerage system are in place; Various leisure, recreational and sports facilities are available; No specific security conditions pertain to Hungary. Budapest is a safe metropolitan city, however as in any other city caution shall be exercised when using public transport to avoid pickpocketing. Additional Qualifications Skills CO-Drafting and Documentation, IT-Computer Literacy, IT-Web Content Management Education Bachelor of Arts: Communication, Bachelor of Arts: International Relations, Bachelor of Arts: Journalism, Bachelor of Arts: Political Science, Bachelor of Arts: Social Science Certifications Work Experience Competencies Accountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Innovation & creativity, Organizational awareness, Political awareness, Teamwork & collaboration UNHCR Salary Calculator https://icsc.un.org/Home/SalaryScales Compendium Additional Information Functional clearance This position doesn't require a functional clearance If you are a former UNHCR international staff member who held a fixed-term or indefinite appointment, you can apply to regular positions in the international professional category as candidate with UNHCR-experience (within 2 years following separation for males and 5 years for females). To apply to vacancies, please create a new account (“Sign In” on the top left corner >> Create account) or sign into your account, if you have already registered via the external career site. Once successfully registered/signed in, you can start filling in your data and apply for vacancies. If you are former UNHCR locally recruited staff member who held a fixed-term or indefinite appointment, you can apply to regular positions in your staff category as candidate with UNHCR-experience (within 2 years following separation for males and 5 years for females). To apply to vacancies, please create a new account (“Sign In” on the top left corner >> Create account) or sign into your account, if you have already registered via the external career site. Once successfully registered/signed in, you can start filling in your data and apply for vacancies. If you do not fall under any of the above categories, please use the External Career site for applying to vacancies. Technical notes: Once you fill in your basic personal information (employee ID, birth date, name, email address), Workday will identify you as prior personnel and merge your employee account with your external applicant account. If you were notified about unsuccessful application, please follow the steps described in the message. While you will not see the list of your employee-time applications in your external account, you will be duly notified if any action is required from your side and/or when the recruitment process is completed. In case you would like to update your name, address or phone number or you face any technical difficulties when applying, please write to [email protected]. Please note that UNHCR does not charge a fee at any stage of its recruitment process (application, interview, meeting, travelling, processing or training). Read about how to avoid scams and fraudulent job offers. Please note that applications are only accepted via the online recruitment platform. CVs and/or application requests sent via email will not be answered, reviewed nor considered. The UNHCR workforce consists of many diverse nationalities, cultures, languages and opinions. UNHCR seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce. Applications are encouraged from all qualified candidates without distinction on grounds of race, colour, sex, national origin, age, religion, disability, sexual orientation and gender identity. UNHCR, the UN Refugee Agency, takes the lead in protecting people forced to flee wars and persecution around the world, providing life-saving aid including shelter, food and water to ensure their basic safety, rights and dignity. With 18,879 women and men working in 137 countries, we work tirelessly to make a difference in the lives of 89.3 million forcibly displaced people worldwide. Our dedicated and professional staff work around the clock in roles including legal protection, community services, public affairs, health and more. Despite the challenges they can face, our staff are proud to work for UNHCR and determined to make a positive impact. Why a career with UNHCR? Our dedicated staff work to protect and assist people fleeing conflict and persecution at a time when global forced displacement is at a record high. Our colleagues bring a wide range of specialized skills, including expertise in legal protection, administration, community services, public affairs, health and other disciplines. Disability inclusion If you are a person with a disability and you expect you may face challenges during the recruitment process, you can indicate it in your application form. There are options to select any health conditions you may have and outline any necessary adjustments related to disabilities during the recruitment phases. Providing this information is optional. It will be treated as strictly confidential and used only for the purpose of finding out how to better assist you during the recruitment process. Adjustments for candidates with disabilities will be provided as best as possible and as needed upon request. All candidates will be assessed based on meeting the requirements for each vacancy in relation to experience, skills, and education.

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