We are seeking a detail-oriented and organized Part-Time Tax Clerk to support the company's tax administration and state business registration activities. This individual will be responsible for state registrations for multiple company entities, maintaining tax records, coordinating required documentation, working with third-party vendors, and ensuring registrations and filings are completed accurately and on time. We currently have three entities, remote employees, and projects/sales across the United States and are expanding rapidly.
The ideal candidate has strong organizational skills; attention to detail; a problem-solving personality; plus experience with administrative support, business registrations and tax compliance. Are you a team player who can go-with-the-stow (er we mean flow)? Can you find joy in government office hold-music? Do you maintain patience and most importantly perseverance while performing bureaucratic hoop jumping? Can you keep track of who’s on first and what’s on second?
This is a new position with duties currently shared among team members piecing together a few hours a week. This role will work through a backlog of open issues and continue to build organizational systems.
Key Responsibilities
- Maintain accurate tax records and registration documentation.
- Maintain state and local regulatory websites’ access.
- Register and maintain state and local business and tax registrations for company entities.
- Coordinate income, sales & use, and other corporate tax filings with third-party accountants
- Ensure third-party payroll provider has all necessary information, access, and TPA privileges to properly and timely file and pay payroll taxes. Stay on them if they do not properly, timely file.
- Monitor registration renewals, filing deadlines, and compliance requirements.
- Work closely with the internal and external team.
- Provide general administrative support.
- Experience with state business registrations or tax administration.
- Knowledge of state tax requirements and registration processes.
- Strong organizational and attention-to-detail skills.
- Proficiency in Microsoft Office, Sharepoint, and Teams.
- Ability to work independently and as part of a collaborative team.
- Ability to manage deadlines.
Work Schedule
Part-time, 16-24 hours per week. On-site in our Romeoville office.
What’s in it for you
- Fully vested 401K with employer match up to 4% after required hours met
Quality, Safety, Health, Environment, Compliance
Every employee at stow contributes to a safe and compliant work environment. We set the example and motivate each other to work safely, efficiently, and in a qualitative way. stow’s standards, policies, instructions, and local legislations are there to guide our decisions.
EEO
stow provides equal employment opportunities to all employees and applicants for employment. stow prohibits discrimination and harassment of any kind based on race, age, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.
This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.