Sales Tax Administrator
Join one of the nation's rapidly expanding leaders in Commercial Construction and Facility Management!
PLEASANT VALLEY CORPORATION, a successful and stable, family-owned and operated Commercial Real Estate Firm established in 1976 and headquartered in Medina, Ohio, boasts a dynamic presence across four key divisions: Construction, Facility Management, Property Management, and Real Estate Brokerage. Our comprehensive suite of commercial property services is characterized by effective project management, proactive communication, top-tier workmanship, and cutting-edge solutions.
WE OFFER:
- An exceptional culture and positive work environment
- Competitive earnings
- Comprehensive benefits
- Personal recognition
- Individual development opportunities
- A clear path for career advancement!
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Shift
M-F | 8:30a – 5:00p
Work Location
Onsite – Medina, Ohio
Division
Shared Services
Team
Accounting & Finance
Reports To
Sales Tax Manager
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Job Purpose
The Sales Tax Administrator supports the organization’s sales tax compliance and reporting processes by performing detailed reviews of invoices, validating transaction data, and reconciling sales tax information. This entry-level role is responsible for comparing high volumes of invoice data against sales tax reports, identifying discrepancies, and helping ensure the accurate recording, accrual, reimbursement, and reporting of sales tax transactions. Through strong attention to detail and analytical skills, the Sales Tax Administrator contributes to the integrity of financial records and supports the Sales Tax team in maintaining regulatory compliance and operational accuracy.
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Responsibilities
- Invoice Review & Validation – Review high volumes of invoices and supporting documentation to verify transaction details, including invoice amounts, taxable values, sales tax amounts, and applicable tax jurisdictions.
- Sales Tax Reconciliation – Compare invoice transactions against sales tax reports to ensure sales tax charged, accrued, paid, or reimbursed is accurately recorded and reported.
- Discrepancy Investigation – Identify, research, and analyze differences between invoices, purchase orders, system records, and sales tax reports to determine the source of variances.
- Documentation & Reporting – Maintain organized reconciliation workpapers and supporting records, documenting findings and providing clear details for Sales Tax team review and resolution.
- Issue Escalation & Team Support – Escalate unusual transactions or unresolved discrepancies to senior team members and assist with sales tax research and administrative activities as needed.
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Requirements
- Education & Early Career Experience – Associate’s or Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred; 0–1 years of accounting, tax, accounts payable, accounts receivable, or reconciliation experience. Recent graduates are encouraged to apply.
- Attention to Detail – Demonstrated ability to work accurately with large volumes of invoices and transaction-level data while maintaining a high level of precision and quality.
- Analytical & Problem-Solving Skills – Ability to identify discrepancies, investigate variances, and apply critical thinking to support accurate sales tax reconciliations and reporting.
- Technical Proficiency – Working knowledge of Microsoft Excel, including filtering, sorting, formulas, and lookups; ability to compare and validate data across invoices, reports, spreadsheets, and accounting records. Experience with ERP or accounting software is a plus.
- Organization & Communication – Strong organizational, written, and verbal communication skills with the ability to manage detail-oriented, repetitive tasks independently and learn sales tax concepts, terminology, and internal processes.
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Do YOU have these qualities?
Apply now to explore a fulfilling career with Pleasant Valley Corporation!