The Accounts Payable Specialist is responsible for the end-to-end accounts payable process, including invoice processing, vendor master data management, payments processing, and Travel & Expense (T&E) claim management.
The role ensures timely and accurate recording and settlement of company obligations while maintaining compliance with internal controls, company policies, and accounting standards
- Process and confirm purchase orders, identifying and resolving discrepancies between purchase requisitions, purchase orders, and confirmations
- Record confirmed purchase order details in ERP systems and notify internal stakeholders of any changes (e.g., Microsoft D365 or similar).
- Process PO and Non-PO invoices in accordance with three-way matching and internal controls
- Validate invoice accuracy, completeness, tax compliance, and correct vendor details
- Post approved invoices and credit notes, ensuring proper GL/CC and project coding
- Prepare, validate, and execute payment proposals across multiple payment methods (ACH, wire, cheque, AP card, direct debit, and bank transfer)
- Review and resolve payment exceptions, blocked vendors, advances, and reconciliations
- Coordinate payment approvals with Treasury and Finance Controllers
- Generate and distribute remittance advice to vendors
- Process payable taxes, prepare tax return reports, and coordinate tax payments with AP, GL, and government portals
- Create and maintain vendor accounts following required documentation and verification standards
- Perform invoice audits and quality checks, report findings, and recommend process improvements• Respond to vendor and internal queries related to invoices, payments, tax documentation, and account status within defined SLAs;
- Investigate and resolve payment discrepancies, missing invoices, and vendor statement issues
- Route requests appropriately to internal teams in compliance with SOX and internal controls
- Prepare month-end accrual reports and post accrual journal entries
- Perform GR/IR reconciliations, vendor statement reconciliations, and debit balance analysis
- Identify discrepancies, coordinate corrective actions, and obtain approvals for write-offs and adjustments• Maintain accurate documentation to support audits and compliance reviews
- Validate and report expense-related tax data in required formats
- Process reimbursement and advance payments, including urgent manual payments where approved
- Ensure adherence to internal policies, SOX controls, accounting standards, and statutory tax requirements
- Maintain accurate records and supporting documentation for audit and regulatory purposes
- At least 2-years experience in Accounts Payable;
- Fluency in Spanish (minimum B2 level) and good command of English is a must;
- Bachelor’s degree in Finance, Accounting, or a related field (or equivalent experience)
- In-depth knowledge of invoice processing, payments, vendor master, and T&E claims.
- Strong understanding of accounting principles and internal controls.
- Proficiency in ERP systems (Microsoft D365 or equivalent) and MS Excel.
- High attention to detail, strong analytical skills, and ability to meet deadlines
- Effective communication skills for internal and external stakeholder management
- Ability to manage multiple priorities and meet tight deadlines
- Experience in shared services or multinational environments preferred.