As a leading healthcare education organization, Unitek Learning’s family of schools helps thousands of students launch and accelerate their careers every year. As a rapidly growing and highly successful company, Unitek is also a great place to pursue a rewarding and challenging career.
Job Title: Academic Administrative Assistant
Department: Academics
Purpose of the Position:
This position provides administrative support to the Bachelor of Science in Nursing (BSN) Program Director/Dean and assists with the overall operations of the nursing program. The role requires the ability to coordinate and balance the needs of a diverse student and faculty population while demonstrating adaptability, initiative, strong organizational skills, and the ability to manage multiple tasks and priorities effectively.
Job responsibilities:
- Assist with maintaining academic information tracking sheets.
- Assist with scanning and organizing academic documents.
- Operate a variety of office equipment, including computers, printers, photocopiers, fax machines, scanners, calculators, and projectors.
- Audit faculty records and maintains hard-copy and electronic files for academic programs, notifying appropriate individuals of missing or outdated documentation.
- Coordinate Live Scan appointments and follows up on all related documentation.
- Assist with updating program-specific forms.
- Assist deans and directors with uploading advising records, processing student status changes related to graduation and withdrawals, and maintaining other student records.
- Scanning and uploading documents to CVUE, Anthology, Power BI, and various spreadsheets and databases.
- Attend meetings on behalf of the Dean, as delegated or needed.
- Audit faculty and student files for academic programs and notifies appropriate individuals of missing or outdated documentation.
- Travel to various campuses as needed.
- Take meeting minutes for faculty, committee, PAC, and student representative meetings.
- Assist with student and campus activities, including pinning ceremonies, graduation, and regulatory meetings.
- Schedule hiring interviews and conduct follow-up as needed.
- Set up and manage CourseKey locations for student clinical rotations.
- Collect, track, and manage documentation from faculty and students to ensure compliance with clinical rotation requirements and follow up with individuals as needed.
- Order and maintain office supplies.
- Coordinate the ordering and distribution of nursing student uniforms each semester.
- Assist with onboarding new didactic and clinical faculty.
- Maintain regular, in-person attendance on campus or at the designated worksite for up to five days per week, as this is an essential function of the position.
- Collaborate on-site with students, faculty, and staff as required by the position.
- Perform other duties as assigned.
- High school or equivalent certificate.
- 2+ years of Administrative related experience supporting a team or multiple teams.
- Ability to maintain accurate and organized records.
- Learn & maintain information on Microsoft Office 365 (Word, Excel, PowerPoint) and Teams.
- Ability to transition quickly between tasks while maintaining productivity and attention to detail
- Strong verbal and written communication skills.
- Knowledge of medical terminology or prior work experience in a healthcare setting.
We Offer:
- Medical, Dental and Vision starting the 1st of the month following 30 days of employment
- 2 Weeks’ starting Vacation per year. Increasing based on years of service with company
- 12 paid Holidays and 2 Floating Holidays
- 401K with a Company Match
- Company Paid Life Insurance at 1x’s your annual salary
- Leadership development and training for career advancement
- Tuition assistance and Forgiveness for you and your family up to 100% depending on program