We're looking for an Office & Marketing Assistant (part-time 80%) to play a key role in supporting our daily operations, sales activities and marketing initiatives.
In this cross-functional position, you'll be at the heart of our organization, working closely with different teams to ensure smooth operations, deliver great experiences and contribute to our business success.
Your role:
Keep our office running smoothly :
Be the go-to person for creating an efficient, welcoming and well-organized workplace :
Coordinate day-to-day office operations, including supplies, mail, facilities and service providers.
Act as the main point of contact for building management and external suppliers.
Manage purchase orders and supplier-related processes in SAP.
Monitor office expenses and support budget tracking.
Help improve administrative processes as our organization evolves.
Support our Sales Admin team :
Contribute to a seamless customer experience by supporting key sales administration activities.
Assist with customer quotations, order processing and delivery follow-up.
Support returns and RMA (Return Merchandise Authorization) coordination.
Collaborate with the Sales Administration team to ensure smooth operations and timely responses.
Bring our marketing initiatives to life :
Play an active role in the execution of marketing activities, from preparing sales tools to coordinating events and campaigns :
Sales enablement: Prepare, manage and ship demo kits, product samples and marketing materials to support our sales teams.
Event coordination: Help organize trade shows, workshops and internal events, including supplier coordination, registrations, logistics, booth preparation and lead follow-up.
Marketing operations: Manage marketing-related purchase orders, track internal inventory and coordinate material requests.
CRM & data management: Keep Salesforce data accurate and up to date, prepare reports and support email marketing campaigns through Salesforce Account Engagement (Pardot).
Marketing content: Help create, adapt and translate presentations, brochures, website content and other communication materials, leveraging AI tools when relevant.
Performance tracking: Support marketing reporting and activity monitoring using Excel, Salesforce and marketing automation tools.
Contribute to employee well-being and compliance :
Help maintain a safe and well-organized working environment.
Support the coordination of occupational health appointments and employee medical examinations.
Assist with health & safety documentation and administrative follow-up.
This position is open to candidates belonging to protected categories under Italian Law 68/99.
Previous experience (min 3 years) in a similar role.
Highly organized, detail-oriented and able to manage multiple priorities.
Have a proactive, hands-on mindset and enjoy finding practical solutions.
Are comfortable collaborating with different teams and external partners.
Have strong communication and interpersonal skills.
Are confident using Microsoft Office tools, particularly Excel and PowerPoint.
Are comfortable working with digital tools and eager to learn new systems such as SAP, Salesforce and AI-powered applications.
Enjoy a varied role combining administration, coordination and marketing support.
Fluently speak italian and english
Salary range: from 28,000 to 33,000 euros (full time).
We innovate. We help communities thrive.
VusionGroup has an international presence in 19 countries. In joining us, you’ll be part of a globally distributed team of intellectually curious, committed, and collaborative co-workers.
The work is fast paced, challenging, and ambitious. Here, you will feel valued for your contributions as we reinvent modern commerce—together.
We feel supported. You will too.
VusionGroup is a place where people feel safe, happy, and respected. We offer programs and benefits to support you in whatever comes next in your life, including:
Pay: Competitive pay and benefits
Schedule: A flexible, hybrid work schedule
Career Growth: E-learning opportunities and workshops, and global mobility potential
Not the right opportunity for you?
Share this job with a friend or search all careers at vusiongroup.com/careers.