OCA seeks to hire several Senior Purchasers to perform procurement work of considerable complexity in support of several City departments. Senior Purchasers are assigned to one of OCA’s eight procurement teams, each of which is overseen by a Procurement Manager. Teams are currently organized by client department to allow for the development of subject-matter expertise and specialization.
Across all procurement teams, Senior Purchasers are expected to perform the following examples of important and essential duties:
Partner with client departments to take procurement requests from idea to reality. This includes analyzing incoming procurement requests, determining the best procurement approach, conducting market research, drafting specifications and scopes of work, obtaining required approvals, working through risks and challenges, and ultimately delivering the product or service needed by the client department.
Conduct public procurements to meet citywide and departmental needs, including drafting solicitation documents, conducting vendor outreach, managing public solicitation processes, analyzing vendor bids and proposals, recommending contract awards, and developing contract documents. When needed, modify and amend contracts to ensure continuity of support.
May review departmental contracts to ensure contracts are fully compliant with solicitation requirements and City policies and Chapter 21 of the San Francisco Administrative Code. Where gaps exist, work with departments to address and correct issues.
Support client departments and OCA Procurement Managers to manage vendor performance issues.
Analyze data and research to inform individual procurements, identify patterns or issues for discussion, prepare reports, and audit compliance and performance.
Advise client departments on City purchasing policies, rules, processes, and practices, and propose City policy and business practice changes to improve efficiency, clarity, and performance of contracting operations.
May supervise and provide training on purchasing practices, processes, contract development, and systems that manage City procurement. May assist in the training of Purchasers.
Perform other duties as assigned.
Education:
Baccalaureate degree from an accredited university or college
Experience:
Three (3) years of professional purchasing experience with responsibilities such as: identifying vendors and a ascertaining quotes, selecting a vendor based on a set of criteria, identifying and negotiating terms and conditions and procuring goods and services.
Substitution:
Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of two (2) years). Thirty (30) semester units/forty-five (45) quarter units equal one (1) year.
Note(s):
One-year full-time employment is considered equivalent to 2000 hours (2000 hours of qualifying work experience is based on a 40 hour work week). Any overtime hours that you work above forty (40) hours per week are not included in the calculation to determine full-time employment.
Applicants must meet minimum qualification requirements by the final filing date unless otherwise noted.
Every application is reviewed to ensure that you meet the minimum qualifications as listed in the job ad. Please review our articles on Employment Application and Minimum Qualifications and Verification of Experience and/or Education for considerations taken when reviewing applications.
Desirable Qualifications: The stated desirable qualifications may be considered at the end of the selection process when candidates are referred for hiring:
Excellent written and verbal communication skills, ideally honed in a public procurement environment.
Strong attention to detail and ability to track and manage many details and decision points simultaneously.
Ability to work independently on complex tasks and projects.
Ability to build strong relationships and work effectively with clients and stakeholders.
Experience with procuring or contracting for large public sector entities with complex rules and regulations
Selection Procedures
The selection process will include evaluation of applications in relation to minimum requirements. Depending on the number of applicants, the Department may establish and implement additional screening mechanisms to comparatively evaluation qualifications of candidates. If this becomes necessary, only those applicants whose qualifications most closely meet the needs of the Department will be invited for an interview.
Applicants who meet the minimum qualifications are not guaranteed to advance through all of the steps in the selection process.
Verification
- Please make sure it is clear in your application exactly how you meet the minimum qualifications.
- Applicants may be required to submit verification of qualifying education and experience at any point in the application and/or departmental selection process.
Supplemental Questionnaire and Resume
After application submission, candidates deemed qualified must complete all subsequent steps to advance in this selection process, which includes completion of a supplemental questionnaire at the time of application. Please see this link to submit the supplemental questionnaire:
https://forms.cloud.microsoft/g/wcdNCKrRUR
A resume is required at the time of application.
Additional Information Regarding Employment with the City and County of San Francisco:
- Information About The Hiring Process
- Conviction History
- Employee Benefits Overview
- Equal Employment Opportunity
- Disaster Service Worker
- ADA Accommodation
- Veterans Preference
- Right to Work
- Copies of Application Documents
- Diversity Statement
Applicants will receive a confirmation email from [email protected] that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.
Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).
HR Analyst Information: If you have any questions regarding this recruitment or application process, please contact the HR analyst at [email protected].
The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.