Responsibilities
- Prepare, process, and track corporate filings and related compliance requests across multiple states and jurisdictions.
- Research state-specific filing requirements, regulations, and procedures to ensure requests are completed accurately.
- Review client orders and identify filing requirements, missing information, and potential complications before processing.
- Manage a varied workload of client requests, including more complex orders that require additional research and attention to detail.
- Monitor filing statuses, follow up on outstanding requests, and communicate updates as needed.
- Process orders and billing through QuickBooks, maintaining accurate records and documentation.
- Stay current on changes to state regulations, filing requirements, and internal procedures.
- Identify opportunities to improve workflows, develop more efficient processes, and help support the office as it grows.
Requirements
- Strong attention to detail and the ability to review information carefully to ensure accuracy.
- Excellent research and problem-solving skills, with the ability to work through unfamiliar requirements and identify solutions.
- Ability to manage multiple requests and shifting priorities in a deadline-driven environment.
- Adaptable and comfortable working through a varied workload where requests may differ in complexity and requirements.
- Strong organizational and written communication skills, with the ability to maintain clear and accurate records.
- Comfortable learning new systems and processes, including QuickBooks and internal order management tools.
- Able to work hybrid from our Arizona office.
Nice to have
- Previous experience in corporate filings, business licensing, compliance, or legal services.
- Familiarity with state filing offices, Secretary of State requirements, or multi-state business compliance.
- Experience with QuickBooks or other order management and billing platforms.
- Prior experience in a high-volume administrative or operations role requiring research, accuracy, and problem-solving.
Accommodations:
Harbor Compliance is committed to providing any reasonable accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.
Compensation:
Harbor Compliance’s base salary range for this role is listed below. Compensation at the time of offer is based on factors such as skill set, experience, qualifications, and work location. Salary is one part of Harbor Compliance’s total compensation package. Other benefits may include health benefits, flexible paid time off, parental leave, fertility and adoption assistance, 401(k), and educational reimbursement. Note that the salary range and benefits apply only to U.S.-based candidates.
Pay Transparency Policy Statement
Harbor Compliance will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by Harbor Compliance, or (c) consistent with Harbor Compliance’s legal duty to furnish information.
Equal Opportunity Statement
Harbor Compliance is an equal opportunity employer and does not discriminate on the basis of race, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, marital status, pregnancy or related condition, or any other basis protected by law.
Notice Regarding the Use of Selection Technology
Harbor Compliance uses third-party automated tools and skills assessments (such as Testlify and Rippling) to help evaluate job applications and streamline our hiring workflow. These tools assist our recruitment team in reviewing qualification trends and scheduling, but all final employment decisions are made solely by humans on our Talent Success team, and all tools are subject to human oversight.
Depending on your location, local laws may grant you specific disclosure rights or the option to request an alternative evaluation process. If you require a reasonable accommodation or wish to opt out of automated assessment steps due to regional regulations, please notify your recruiter. Opting out will not negatively impact your application.
🏆 Great Place to Work® Certified | USA
Harbor Compliance is a leading technology platform for entity compliance, helping more than 80,000 businesses and nonprofits manage licensing, tax registration, and legal entity requirements nationwide. Founded in 2012 and recognized repeatedly by the Inc. 5000 and Deloitte Technology Fast 500, we've grown through five strategic acquisitions — and are now backed by a 2026 majority growth investment from Bregal Sagemount to accelerate product, AI, and customer experience. We're a passionate team making compliance simpler and smarter for every organization we serve.