Key Responsibilities
Content development and channel strategy
- Write, edit, and proofread internal communications, including intranet stories, newsletters, executive emails, memos, talking points, and organizational announcements
- Draft social media content for executives and the organization’s corporate channels, including main post copy, captions, visual direction, and quote cards
- Tailor tone, format, and messaging to each channel and audience, both employees and external stakeholders
- Flex between writing formats and deliverables as priorities shift, from talking points to social posts to intranet content
Campaign strategy and planning
- Support quarterly (4x per year) campaign planning across a wide range of communications deliverables
- Review the prior year’s content and recommend updates and new tactics that will resonate with employees and external audiences
- Partner with the team to balance strategic thinking with tactical execution
Visual content creation
- Create visual assets in Adobe Express, including digital signage and slides for town halls and leadership events
- Support event preparation materials, including briefing documents for senior leadership
Distribution and channel management
- Build and distribute email communications in Staffbase using pre-built templates
- Manage intranet page content updates
- Draft content for Viva Engage and other internal channels
Project management and SmartSheet support
- Provide overall project management support, including documentation, progress tracking, and project plans across the communications function
- Serve as a SmartSheet administrator: create new reports and dashboards as requested, input new items, compile monthly submitted content (including linked resources from other comms functions), and update quarterly editorial calendars
- Coordinate stakeholders, approvals, and deadlines
Reporting and analytics
- Compile metrics reports and dashboards for email, intranet, video, post-event reporting, QR codes, social media, and Viva Engage
- Surface trends and opportunities for improvement
Executive and meeting support
- Support fiscal-year communications, including Board letter and annual report information
- Support monthly executive leadership calls: update calendar holds, draft and distribute invitations and replay notes
- Provide event management support for leadership engagements with employees, including onsite support as needed
AI and quality
- Apply AI tools (e.g., Copilot) to draft content, summarize inputs, and streamline repetitive tasks, using effective prompts and a thorough QA review of all AI-assisted output
- Ensure all communications meet standards for brand voice, tone, accessibility, and accuracy
Qualifications
- 4–7+ years of experience in corporate or internal communications
- Required: Hands-on experience using SmartSheet to manage editorial calendars, workflows, and project timelines
- Proven ability to write, edit, and proofread a variety of content: intranet articles, newsletters, executive emails, social media copy, and organizational announcements
- Experience writing social media content for executives and corporate brand channels
- Proficiency with AP Style
- Experience creating visual content in Adobe Express (digital signage, presentation slides)
- Experience with Staffbase or a comparable internal communications distribution platform
- Comfortable using AI tools (e.g., Copilot, Grammarly, Jasper) with strong prompting and QA habits and a strategic, thoughtful lens
- Proficiency in Microsoft Office Suite; familiarity with reporting and analytics tools preferred
- Bachelor’s degree in Communications, Journalism, Marketing, or related experience
- Healthcare or pharmaceutical background is helpful but not required
Key Characteristics
- Detail-oriented, highly organized, and able to manage multiple projects simultaneously
- Adaptable writer who can shift between formats, audiences, and channels
- Strategic mindset paired with strong tactical execution
- Comfortable working independently and collaboratively in a dynamic environment
- Curious and adaptable; looks for ways to improve processes through automation and AI
- Maintains discretion and professionalism when working with executive-level content
We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the world’s biggest brands and agencies to help them solve unique marketing challenges with the best people, swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018, We Are Rosie is on a mission to redefine how marketing works, with an inclusive, human-centric approach that’s better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades, including being named to the 2023 Global Top 100 Inspiring Workplaces, the Inc. 5000 2022, and Adweek’s Fastest Growing Agencies in 2021.
We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, marital status, or any other status protected under federal, state, or local law.