Apply now to join FAU, where tomorrow begins. For more information on everything FAU has to offer, please visit www.fau.edu/jobs. Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account. Position Summary: Florida Atlantic University is seeking a Financial Aid Fiscal & Operations Coordinator - Boca Raton, FL. The Financial Aid Fiscal & Operations Coordinator position supports the mission of the Office of Student Financial Aid. This position oversees and monitors departmental fiscal operations, provides project management and operational leadership for Financial Aid related events and initiatives, acts as a cross-functional liaison between Financial Aid and key internal and external university stakeholders, and performs other job-related duties as assigned. Summary of Responsibilities Leads and coordinates fiscal, personnel, administrative and operational functions for the Office of Student Financial Aid, exercising independent judgment, initiative, and problem-solving to support effective operations, continuous improvement, compliance, and a positive workplace experience. Manages departmental calendars, coordinates meetings, office events, employee engagement and experience initiatives, and related administrative processes, ensuring effective communication, logistical coordination, timely completion of deadlines, and appropriate follow-up. Develops, documents, evaluates, and improves departmental procedures and operational workflows. Identifies opportunities to streamline processes, strengthen internal controls, improve consistency, and promote knowledge sharing across functional areas. Provides project management and operational leadership for Financial Aid events, workshops, outreach initiatives, and special projects, including Financial Literacy, Debt Management, Default Prevention, Scholarship Resource Center workshops and awareness, High School Nights, fundraising, service awareness, and FAU Explore. Coordinates timelines, logistics, deliverables, and follow-up from planning through completion. Serves as a key operational resource for the department, taking ownership of the department’s administrative and operational functions, including but not limited to processing purchase requisitions, P-Card transactions, phone reconciliations, travel reimbursements, work orders, and other departmental transactions in compliance with university policies and procedures. Serves as a cross-functional liaison between Financial Aid, university departments, students, vendors, and internal and external partners. Builds collaborative relationships, facilitates communication and problem resolution, and helps connect departmental priorities with resources and stakeholders throughout the university. Analyzes financial and operational data and reports to identify inconsistencies, trends, and opportunities for process improvement. Researches issues and provides findings and recommendations to management to support informed decision-making. Oversees and monitors departmental fiscal operations, including expenses, budget activity, and financial transactions in Workday. Manages reconciliations of state funds, external scholarships, miscellaneous funds, and assigned accounts. Collaborates with university departments to investigate and resolve discrepancies, coordinate corrective actions, ensure compliance, and maintain financial controls. Coordinates human resources functions for the Associate Director and serves as the department's primary timekeeper, including collecting and reviewing timesheets and maintaining accurate records. Assists the External Scholarship Coordinator with the processing of external scholarship funds, including reviewing documentation, verifying student eligibility, and ensuring disbursement accuracy. Provides guidance and assistance to students regarding external scholarship requirements, processing, and disbursement. Manages the processing of Earned Paid Adjustments across financial aid programs and Return to Title IV (R2T4), ensuring accuracy, timeliness, and compliance with applicable federal, state, and institutional requirements. Coordinates and maintains documentation required for State, Federal, Athletic, Veteran, Fiscal, and other institutional audits. Works across functional areas to ensure required records, certifications, fiscal documentation, and supporting materials are accurate, complete, and accessible. Performs other job-related duties as assigned. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization; or a bachelor's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience required. Salary: $62,000.00 - $64,272.00 USD *Annual College or Department: Student Financial Aid Location: Boca Raton Work Days and Hours: Monday - Friday, 8:00am - 5pm. Occasional nights and weekends. Application Deadline: 2026-11-16 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume Cover letter OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at [email protected]. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1. Florida Atlantic University is Where Tomorrow Begins. As a nationally recognized Carnegie R1 research institution and one of only 13 universities nationwide to also hold Carnegie designations for Opportunity and Community Engagement, Florida Atlantic is advancing discovery, driving economic growth, and preparing graduates to lead in a rapidly changing world. As South Florida's Hometown University, Florida Atlantic serves as a destination for learning, culture, athletics, and community engagement. Through NCAA Division I athletics, world-class performing arts and cultural events, public lectures, gallery exhibitions, environmental education programs, and one of the nation's largest Osher Lifelong Learning Institutes, Florida Atlantic welcomes thousands of residents, visitors, and learners to its campuses each year. From inspiring environmental education programs to providing enriching experiences for retirees, professionals, families, and sports fans, Florida Atlantic is deeply connected to the communities it serves. Through these experiences and partnerships, the university helps strengthen the region's cultural vitality, workforce, economy and quality of life. For more information, visit www.fau.edu. In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to [email protected]. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at 561-297-3004 or send an email to [email protected]. To contact Human Resources, please call 561-297-3057 or email [email protected]. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).

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