Job Summary
The Purchasing & Planning Officer is responsible for supporting purchasing planning, logistics coordination, and inventory management to ensure the timely availability of materials and supplies in line with production requirements and business needs. The role focuses on optimizing purchasing and logistics costs, maintaining accurate inventory records, monitoring stock levels, and improving operational efficiency through effective planning, process implementation, and KPI monitoring.
Key Responsibilities
Purchasing Planning
- Support the preparation and implementation of purchasing plans based on sales forecasts, production requirements, and available capacities.
- Coordinate with Managers to develop monthly production plans and align purchasing requirements with production schedules.
- Follow up on purchasing requirements, orders, and delivery schedules to ensure the timely availability of materials and supplies.
- Coordinate to ensure alignment between purchasing plans, material availability, and production requirements.
Logistics & Cost Optimization
- Ensure timely shipments and deliveries while optimizing logistics costs and service levels.
- Follow up on shipment schedules and coordinate with relevant stakeholders to address potential delays and logistical challenges.
Inventory Management
- Participate in setting minimum and maximum stock levels and establishing appropriate stock replenishment thresholds.
- Monitor inventory levels and coordinate replenishment activities to maintain stock availability while minimizing excess and idle stock.
- Manage and maintain inventory cards on the ERP system and ensure the accuracy of product records and stock movements.
- Coordinate and conduct regular physical stock counts with warehouse teams to ensure alignment between physical and recorded inventory.
- Follow up on slow-moving, excess, and idle stock and coordinate the necessary actions to optimize inventory levels.
Process Improvement & KPI Achievement
- Support the preparation, revision, and implementation of updated purchasing, planning, inventory, and logistics SOPs.
- Monitor purchasing, planning, logistics, and inventory KPIs and support the implementation of improvement initiatives to enhance operational efficiency.
Requirements & Qualifications
- Bachelor's degree in Business Administration, Supply Chain Management, Logistics, or a related field.
- 2–4 years of relevant experience in purchasing, planning, inventory management, or logistics.
- Good knowledge of ERP systems and inventory management processes.
- Strong analytical, organizational, and coordination skills.
- Good command of English; Arabic is an advantage.