A DAY IN THE LIFE
- Overseeing daily office operations and ensuring the office runs efficiently
- Managing facilities, maintenance requests, office vendors, and building relationships with property management
- Coordinating office supplies, equipment, inventory, and workplace resources
- Reviewing and processing office-related invoices, utility bills, and vendor expenses
- Supporting budgeting and expense tracking activities
- Coordinating travel arrangements for employees and visitors
- Assisting the finance team with invoices, expenses, and administrative processes
- Supporting company meetings, events, and employee engagement initiatives
- Providing administrative support to our Manhattan and Boston offices
- Acting as a trusted resource for employees, visitors, and business partners
- Taking ownership of special projects and improving office processes where opportunities arise
WHAT DO WE LOOK FOR
- 2-3 years of experience in office management, administrative support, operations coordination, hospitality management, customer service leadership, or a related field
- Previous leadership experience with the ability to motivate, support, and work effectively with a team
- Naturally organized with exceptional attention to detail
- Positive, professional, and approachable
- Excellent verbal and written communication skills
- Strong relationship-building skills and the ability to work with colleagues, vendors, and external partners at all levels
- Comfortable managing multiple priorities in a fast-paced environment
- Able to work independently while collaborating effectively across teams
- Proactive, resourceful, and confident when solving problems
- Skilled at anticipating needs and staying one step ahead
- Team-oriented and willing to support the wider business wherever needed
- Strong organizational, multitasking, and prioritization abilities
- Proficient in Microsoft Office, including Outlook, Excel, Word, and Teams
- Willing to travel within the East Coast
PAY AND BENEFITS
- $70K-80K USD salary
- 20 days of PTO for each year plus paid sick time
- 12 paid public holidays
- Additional paid leave for your birthday, wedding, moving, holiday shopping and more!
- Affordable health, dental and vision insurance plans
- 401K retirement savings plan with generous employer match!
- Life insurance
- Paid maternity and paternity leave
Diversity & Inclusion: Air Charter Service Inc. is proud to be an Equal Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
WHAT ARE THE NEXT STEPS?
Submit your resume to us today and a member of our recruitment team will be in touch!