This role is ideal for someone who enjoys working in a fast-paced startup environment and is comfortable wearing multiple hats while helping build the foundation of a rapidly expanding organization. The Office & HR Administrator keeps the U.S. office running smoothly, managing day-to-day office operations, front desk and visitor services, supplies and purchasing, vendors and facilities, scheduling and travel, and administrative processes, while also providing human resources support for onboarding and employee records. Serving as a key point of contact for employees, leadership, visitors, and external partners. The ideal candidate is highly organized, proactive, detail-oriented, and able to effectively manage multiple priorities in a growing organization.
Mission and Challenges
• Support the recruiting and hiring process, including job postings, candidate communications, interview scheduling, background checks, offer letters, and pre-employment requirements.
• Administer the employee lifecycle, including onboarding, employee changes, transfers, promotions, leaves of absence, and offboarding.
• Manage the day-to-day operations of the U.S. office, ensuring a professional, organized, clean, and efficient work environment.
• Serve as the first point of contact for employees, visitors, vendors, building management, and service providers, including greeting guests, answering phones, and managing mail, packages, and deliveries.
• Support purchasing and procurement activities, including sourcing vendors, obtaining quotes, preparing purchase requisitions and purchase orders, tracking orders and deliveries, and maintaining vendor records, contracts, and service agreements to ensure timely, cost-effective delivery of goods and services.
• Order and maintain office supplies, equipment, and track inventory.
• Coordinate with vendors and service providers for cleaning, maintenance, repairs, security, and office services, and support the setup and operational readiness of the new facility.
• Support coordination of office events, customer and partner visits, team meetings, and company gatherings.
• Prepare reports, presentations, spreadsheets, and business correspondence using Microsoft Office.