Primary City/State: HonorHealth - 8125 N Hayden Rd Scottsdale, AZ 85258 Category: Administrative Support Shift: Day Department: Corporate Administration HonorHealth Corporate Office Great care starts with great people. (Like you.) At HonorHealth, you’ll find something special. From humble beginnings in 1927 to one of Arizona’s largest nonprofit healthcare systems, our culture is built on warmth and neighborly kindness. Behind every smile is a highly skilled professional with deep expertise and an unwavering dedication to what matters most — caring for the health and well-being of people and communities across the greater Phoenix area. Responsibilities: JOB SUMMARY This position performs administrative and advanced secretarial duties for assigned executive(s). Prioritizes and handles heavy work volume and handle routine matters to minimize interruptions and enhance efficiency of assigned executive(s). May handle work on behalf of Board of Directors and related projects. Handles a high level of confidentiality with assigned work. May supervise the work of others. This position requires strong initiative and diplomacy. High level of autonomy. Works under very minimal supervision. ESSENTIAL FUNCTIONS Assists executive and relieves assigned executives and staff of designated administrative details. Receives telephone calls, makes transfers and takes messages. Screens, sorts, disposes of and replies to incoming correspondence. Prepares letters, memorandum, statistical reports, summaries, and other materials through verbal dictation, knowledge of organizational policy, or other various sources of data and information. Does so with a high level of confidentiality. Coordinates meetings, facility logistics, prepares presentations, distributes materials and takes minutes. Retains various catalog records. Maintains daily appointment calendars; makes travel and lodging arrangements as required. Provides back up coverage to other clerical staff as necessary. May assist in supervising and coordinating the activities of at least two or more clerical staff support staff. Helps plan, establish and revise work assignments. May help settle employee problems and suggest disciplinary action. Coordinates major meetings including collection and preparation of discussion and meetings with the Board of Directors, executive staff, and outside individuals. Material is prepared within appropriate timeframes and standards of completeness for each setting as demonstrated by customer feedback and documentation. Coordinates and completes special projects in a timely manner. Appropriately prioritizes all tasks so that deadlines are met with continued focus on quality. Keeps staff apprised of any critical or major situation. Prepares and monitors the department administrative budget. Performs other duties as assigned. EDUCATION Associates or 2 years' work related experience Required Bachelors Preferred EXPERIENCE 5 years experience in the field Required 5 years plus experience in the field or in related area with at least 1 year lead or supervisory work experience. Preferred LICENSES AND CERTIFICATIONS We're all in for your career. Expert care from experts who care. At HonorHealth, you’ll find something special. Our culture is built on warmth and neighborly kindness, but behind every smile is a highly skilled professional with deep expertise and unwavering dedication. We’re delivering a healthcare experience that simply feels better through: • Nine acute-care hospitals • Over 200 primary, specialty and urgent care centers • More than 17,000 team members and 4,000 medical staff Since 1927, we’ve been focused on doing what matters most — caring for people and communities across the greater Phoenix area. From humble beginnings to one of Arizona’s largest nonprofit healthcare systems, we’re just as driven as we were a century ago. Come join us and go all in for your career. 🔗 Helpful links 💼 Benefits 🖥️ Career site 🤝 Culture 📄 Hiring Process 🏥 Locations 🖥️ HonorHealth.com Join our talent community here! Stay connected with HonorHealth careers: • Get updates on hiring events • Be the first to know about new roles • Connect with our recruiters IMPORTANT: HonorHealth is committed to providing an excellent candidate experience for candidates interested in our job opportunities. We also care about the online safety of our job seekers. Please note the following: HonorHealth employee emails come from HonorHealth (i.e [email protected]) not a generic email address, such as gmail or yahoo. If you are suspicious of a job posting, or if you receive any email from an HonorHealth employee that you believe to be fictitious, please contact us [email protected]. HonorHealth does not use Google Hangouts to conduct interviews or conversations. HonorHealth will not ask you to provide any personal information (i.e. drivers license, bank account, credit card information, passwords, social security number) outside of our Applicant Tracking Software before a job offer is extended. If you believe that HonorHealth has violated your civil rights or believe you have experienced discrimination, please click the link to obtain information on your rights to file a complaint. For more information, please click here.

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