Facility Operations Coordinator
Position Summary
The Facility Operations Coordinator supports the day-to-day operation, maintenance, compliance, and continuous improvement of company facilities. This position serves as a central coordination point between internal stakeholders, Facilities personnel, vendors, contractors, and service providers to ensure facility-related work is properly scheduled, communicated, documented, tracked, and completed.
The Facility Operations Coordinator is responsible for coordinating vendor and contractor activities, administering work orders, scheduling preventive maintenance (PM) and calibration activities, coordinating Facilities procurement requirements and service contracts, Statements of Work (SOWs), tracking Facilities expenditures and commitments, supporting facility projects, and assisting with QuEra’s Corporate Environmental, Health & Safety (EH&S) programs.
Success in this role requires strong organizational skills, attention to detail, proactive communication, and the ability to manage multiple priorities and stakeholders in a fast-paced technical environment. The ideal candidate is a strong communicator who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes ownership of driving activities through completion.
Facilities Operations
- Coordinate facility service requests, maintenance activities, and contractor work.
- Manage and track work orders through CMMS or similar systems.
- Communicate maintenance schedules, service interruptions, and project activities to stakeholders.
- Monitor open items and ensure timely resolution and documentation.
Preventive Maintenance & Asset Support
- Coordinate preventive maintenance, inspections, certifications, and calibration activities.
- Maintain maintenance schedules, service records, and compliance documentation.
- Track deficiencies and help coordinate corrective actions.
Vendor & Contractor Coordination
- Serve as the primary point of contact for facility vendors and contractors.
- Schedule service visits, repairs, inspections, and recurring maintenance activities.
- Coordinate site access, work schedules, and required communication.
- Monitor performance and escalate service, quality, safety, or scheduling concerns as needed.
Procurement & Financial Administration
- Support procurement activities including quotes, proposals, purchase orders, contracts, and Statements of Work (SOWs).
- Track facility expenditures, commitments, invoices, and project costs.
- Assist with budget reporting, forecasting, and financial recordkeeping.
Project Support
- Coordinate facility improvement, infrastructure, renovation, and construction projects.
- Maintain project schedules, action-item logs, documentation, and cost trackers.
- Support project meetings, contractor logistics, and closeout activities.
EH&S and Compliance Support
- Assist with Environmental, Health & Safety (EH&S) programs, inspections, and documentation.
- Coordinate corrective actions and follow-up activities.
- Support waste management services and associated recordkeeping.
- Escalate safety or compliance concerns promptly.
Required Qualifications
- 3+ years of experience in Facilities, Maintenance, Property Operations, Project Coordination, or a related operational role.
- Experience coordinating vendors, contractors, and internal stakeholders.
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Experience with computerized maintenance-management or work-order systems.
- Strong organizational, communication, and multitasking skills.
- Proven ability to manage priorities and follow activities through completion.
- Experience supporting purchasing, invoicing, purchase orders, contracts, or SOW administration.
- Proficiency with Microsoft Office and collaboration tools.
Preferred Qualifications
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Experience preparing or working under MOPs, SOPs, EOPs, permits, or formal change-control procedures.
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Experience supporting scientific laboratories, semiconductor facilities, cleanrooms, advanced manufacturing, or high-performance computing environments.
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Familiarity with preventive maintenance, calibration, or inspection programs.
- Experience supporting construction, infrastructure, or facility projects.
- Knowledge of EH&S programs and workplace safety requirements.
- Experience with budget tracking and financial reporting.
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Experience working in laboratory, R&D, manufacturing, data center, or other technical environments.
We consistently monitor external market data and update base salary ranges accordingly. We determine base compensation decisions on several factors, including as geographic placement, role-specific knowledge, skills, and/or experience. In addition to our base salary offerings, we also provide equity grants for all new hires.
QuEra is committed to cultivating a diverse work environment and proud to be an equal opportunity employer. We highly value diversity in our current and future employees and do not discriminate (including in our hiring and promotion practices) based on race, religion, color, national origin, gender, gender expression, sexual orientation, age, marital status, veteran status, disability status or any other characteristic protected by law.