Summary
We are seeking a highly organized, proactive, and detail-oriented Business Development Coordinator to support the company's business development efforts through the coordination of proposals, presentations, marketing initiatives, and client-facing materials.
As part of the Business Development team, this role will collaborate with subject matter experts (SMEs) and cross-functional stakeholders to develop high-quality responses to Requests for Information (RFIs), Requests for Proposals (RFPs), and other business opportunities. The ideal candidate is an exceptional communicator with strong writing skills, a collaborative mindset, and the ability to manage multiple projects and deadlines in a fast-paced environment.
Responsibilities
Business Development Support
Collect, create, and edit assets for proposals, presentations, agendas, implementation schedules, and other business development materials.
Support the development and submission of Requests for Information (RFIs), Requests for Proposals (RFPs), and other client questionnaires.
Review RFI and RFP documents and coordinate the collection of required information.
Gather input from internal subject matter experts and compile responses in a clear, accurate, and compelling manner.
Create, format, proofread, and edit business development documents and proposal responses.
Maintain and update the internal proposal response database to ensure content remains current and accessible.
Marketing & Research
Participate in brainstorming sessions and creative ideation for client messaging, gifting concepts, and strategic business development initiatives.
Conduct market and merchandise trend research to support client proposals and presentations.
Assist in developing polished, client-ready materials that align with company branding and objectives.
Contribute ideas and insights that strengthen proposal content and client engagement efforts.
Cross-Functional Collaboration
Build strong relationships with stakeholders across multiple departments.
Navigate the organization effectively to gather information needed to accurately respond to RFIs, RFPs, and other business inquiries.
Collaborate closely with SMEs to ensure responses are accurate, complete, and submitted on time.
Coordinate multiple projects simultaneously while maintaining a high level of quality and attention to detail.
Project Coordination & Process Improvement
Manage competing priorities and meet tight client-driven and internal deadlines.
Identify opportunities to improve proposal development processes, content management, and team efficiency.
Support additional business development and marketing initiatives as assigned.
Adapt quickly to changing business needs and project requirements.
Qualifications
Bachelor’s degree in Marketing, Communications, Business Administration, or a related field preferred.
2+ years of experience in business development support, proposal coordination, marketing, project coordination, or a similar role within a fast-paced, deadline-driven environment.
Strong writing, editing, proofreading, and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint).
Experience supporting RFI/RFP responses and managing proposal-related documentation preferred.
Prior database management experience is an advantage.
Strong organizational, project management, and stakeholder management skills with exceptional attention to detail.
Ability to gather information from cross-functional teams and develop clear, accurate, and compelling content.
Strong research, analytical, and problem-solving abilities.
Adaptable, proactive, and able to manage multiple priorities while maintaining a positive, collaborative mindset.