The law firm of Marshall Dennehey seeks a full time Litigation Support Specialist II with 5+ years of experience for its Philadelphia, PA office.
Position Summary:
The Litigation Support Specialist II plays a crucial role in providing administrative and operational support to legal teams within the firm. This position involves assisting lawyers and legal professionals with various tasks, including document preparation, case management, and client communication. The Litigation Support Specialist II must possess strong organizational skills, attention to detail, and a solid understanding of legal terminology and procedures. The Litigation Support Specialist II position has a minimal billing requirement of 50 hours or less. In addition to working with the attorneys, the Litigation Support Specialist II may take on assignments from the paralegal assigned to their work group.
RESPONSIBILITIES:
- Document Preparation: Draft, review, and proofread legal documents, including pleadings, and correspondence, ensuring accuracy and adherence to formatting guidelines.
- Case Management: Assist in managing files and legal databases, such as medical record subpoena charts, organizing documents, maintaining electronic and physical files, and tracking deadlines and court appearances.
- Client Communication: Communicate with clients, opposing counsel, and experts to schedule appointments, relay messages, and provide updates on case status as directed by attorneys.
- Case Related Fact Investigation at the direction of the attorney and/or paralegal.
- Administrative Support: Provide administrative assistance to legal professionals, including managing calendars, scheduling meetings, preparing expense reports, and handling incoming calls and correspondence. With the ability to re-assign these tasks for the administrative assistant and/or project assistant on their team.
- Billing and Timekeeping: Record billable hours and assist in facilitating processing of vendor invoices.
- Court Filings: At the direction of the attorneys, prepare and file legal documents with courts.
- Guideline Compliance: Assist in ensuring compliance with all client guidelines.
- Technology Support: Utilize legal software and technology tools for document management, e-discovery, and case tracking, providing technical support to legal staff as needed.
- Team Collaboration: Collaborate with attorneys, paralegals, and other legal support staff to facilitate efficient workflow and effective communication within the legal department.
REQUIRED SKILLS:
- Strong knowledge of legal terminology, procedures, and documentation.
- Proficiency in Microsoft Office Suite and legal software applications.
- Excellent interpersonal and customer service skills.
- Excellent organizational skills and attention to detail.
- Excellent verbal and written communication skills.
EDUCATION AND EXPERIENCE:
- Bachelor's degree in Legal Studies, Paralegal Studies, Business Administration or related field preferred or 5 years administrative law firm experience.
Firm offers a sound future, competitive salary, and an excellent benefits package.
Qualified candidates should submit cover letter and resume for consideration.
We are an Equal Opportunity Employer AA/M/F/D/V
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