Job Purpose
As the Accounting Specialist – Collections & AR at Arabic.AI, you will own end-to-end collections and accounts receivable across assigned group entities, turning billed revenue into cash on time and keeping overdue risk visible to management. Around 50–60% of the role is dedicated to collections and AR: managing the cycle from invoice issue to cash applied, monitoring aging, forecasting collections, resolving billing disputes with commercial and project teams, and supporting credit control and doubtful-debt provisioning under IFRS 9. The remainder covers the full accounting cycle and month-end close, including journal entries, bank and balance sheet reconciliations, intercompany balances, payroll, accounts payable and tax, based on the Finance Department’s operational needs.
Duties & Responsibilities
Collections & Accounts Receivable
- Own the full collections cycle for assigned entities, from invoice issue to cash applied.
- Monitor AR aging weekly and follow up on overdue invoices by email, phone and statements.
- Keep collection trackers current, recording payment commitments, promised dates and follow-up actions.
- Prepare weekly and monthly collection forecasts and compare them with actual cash received.
- Escalate overdue balances, disputes and collection risks to management with clear recommendations.
- Work with commercial and project teams to resolve billing disputes, credit notes and invoicing delays.
- Ensure timely, accurate customer invoicing against contracts, POs and project milestones.
- Apply customer receipts and allocate unapplied cash promptly.
- Reconcile customer accounts, issue statements of account and run balance confirmations.
- Support credit control, including credit limits, customer onboarding checks and payment-term compliance.
- Calculate and propose the provision for doubtful debts (ECL under IFRS 9) and write-off cases.
- Handle withholding tax deducted by customers and collect the related certificates.
Full Accounting Cycle
- Record journal entries, accruals, prepayments and reclassifications.
- Perform daily and monthly bank reconciliations across all entity bank accounts.
- Reconcile balance sheet accounts: AR, AP, accruals, prepayments, intercompany and suspense.
- Maintain the general ledger and ensure accurate, timely posting in the ERP.
- Support fixed asset register updates and depreciation postings.
- Reconcile intercompany balances between group entities.
Month-End Closing
- Run assigned month-end tasks in line with the close calendar and deadlines.
- Prepare or review payroll journals, reconcile payroll to the GL, and record Social Security and income tax deductions.
- Review supplier invoices, reconcile supplier statements, prepare payment runs and book AP accruals.
- Prepare supporting schedules for the trial balance and management accounts.
Reporting & Compliance
- Prepare regular collection reports: aging, DSO, overdue analysis, and forecast vs. actual.
- Support monthly management reporting, budgets and cash flow forecasts.
- Prepare schedules and support for external auditors.
- Suggest process and ERP improvements to speed up collections and the month-end close.
Education, Experience & Qualifications
- Bachelor’s degree in Accounting or Finance (required).
- 4-6 years of experience in accounting, with hands-on collections and AR management.
- Full accounting cycle experience, from transaction entry to trial balance.
- Month-end close experience covering payroll, AP and tax.
- Hands-on ERP experience is a must, preferably SAP (FI module: AR, AP and GL).
- Multi-entity or group company experience.
- Strong knowledge of receivables management, credit control and bank reconciliations.
- Advanced Excel: pivot tables, lookups, aging and forecast models.
- Fluent in English and Arabic, both written and spoken.
Behavioral Competencies
- Initiative
- Problem Solving
- Team Oriented
- Adaptability
- Ability to Work Under Pressure
Technical Competencies
- Collections & Receivables Management
- Credit Control
- Full-Cycle Accounting & Month-End Close
- Reconciliations (Bank, Balance Sheet, Intercompany)
- SAP FI (AR, AP, GL)
- Advanced Excel