Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world-class care to the people of the Mid-South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region. Organization: VCH Rehab Services Job Summary: The Admissions Coordinator is responsible for assessing, admitting, and transitioning patients into the appropriate level of care within the facility. This role involves initial patient evaluation, verification of medical history, and coordination with healthcare teams to ensure timely and accurate patient admissions. The Admissions Coordinator works collaboratively across multiple departments to provide seamless patient care and support optimal patient outcomes. . Admissions Coordinator - Rehabilitation Vanderbilt Clarksville Hospital Clarksville, Tennessee Full-Time | 40 Hours per Week Monday-Friday | 8:00 AM - 4:30 PM Potential for limited weekend and holiday coverage Help Patients Access the Rehabilitation Care They Need Vanderbilt Clarksville Hospital is seeking an Admissions Coordinator to support our inpatient rehabilitation services. This role serves as a key liaison between referring providers, patients, families, case managers, and the rehabilitation team to facilitate timely and appropriate admissions into rehabilitation services. The Admissions Coordinator evaluates referrals, gathers clinical and insurance information, coordinates the admission process, and helps ensure patients are transitioned efficiently into the appropriate level of rehabilitative care. This position plays an important role in optimizing patient access, supporting care coordination, and contributing to positive patient outcomes. Key Responsibilities Review and evaluate patient referrals for rehabilitation services. Coordinate admissions and patient transitions in collaboration with physicians, care managers, therapists, nursing staff, and other healthcare professionals. Verify patient demographics, insurance eligibility, benefits, authorizations, and required documentation. Communicate with patients and families regarding the admission process, expectations, available services, and next steps. Facilitate timely collection of medical records, clinical information, and supporting documentation. Initiate and maintain accurate documentation within the electronic medical record (EMR). Assist with care coordination activities to promote efficient patient throughput and successful admissions. Monitor admission workflows and help identify opportunities for process improvement. Ensure compliance with regulatory standards, privacy requirements, safety practices, and organizational policies. Participate in interdisciplinary collaboration to support exceptional patient experiences and outcomes. Why Vanderbilt Clarksville Hospital? At Vanderbilt Clarksville Hospital, you'll join a collaborative rehabilitation team dedicated to helping patients recover function, regain independence, and achieve their highest quality of life. As part of Vanderbilt Health, you'll have access to the resources, expertise, and innovation of one of the nation's leading healthcare systems while serving patients close to home. Qualifications Required Graduate of an approved discipline specific program. One year of experience in relevant rehabilitation healthcare setting Strong communication, organizational, and customer service skills. Basic Life Support (BLS) certification through the American Heart Association within 90 days of hire. Preferred Experience with insurance verification, authorization processes, and medical documentation. Required Licensure Registered Nurse (RN) Physical Therapist (PT) Occupational Therapist (OT) Speech-Language Pathologist (SLP) Physical Therapist Assistant (PTA) Occupational Therapy Assistant (OTA) Licensed Practical Nurse (LPN) About Vanderbilt Health Through Vanderbilt Clarksville Hospital, patients receive high-quality, evidence-based care close to home while benefiting from the expertise, innovation, and professional resources of Vanderbilt Health. Our rehabilitation team is committed to helping patients maximize function, improve quality of life, and safely return to the activities that matter most. Apply today and grow your career with Vanderbilt Health. Vanderbilt Health. Personalized Care. Close to Home. Key Responsibilities: Collaborates with physicians, care managers, and other healthcare staff to ensure accurate and timely patient admissions, including necessary documentation and care planning. Verifies patient information, including demographics, insurance, and medical records, to ensure compliance with facility admission protocols. Communicates effectively with patients and their families, providing information about the admission process, care expectations, and patient rights. Supports the coordination of care by initiating orders, treatments, and diagnostic tests as appropriate, based on the admission protocol. Maintains accurate and complete documentation of all admission activities in the electronic medical record (EMR), adhering to facility standards and regulations. Participates in quality improvement initiatives related to the admission process, identifying opportunities for enhancement and contributing to implementation efforts. Provides patient education on facility services, treatment plans, and post-admission care to ensure patient understanding and satisfaction. Ensures compliance with all regulatory requirements, including privacy, safety, and infection control, during the admission process. The responsibilities listed are a general overview of the position and additional duties may be assigned. Technical Capabilities: Our Nursing Philosophy: We believe highly skilled and specialized nursing care is essential to Vanderbilt University Medical Center’s mission of quality in patient care, education and research. We believe nursing is an applied art and science focused on helping people, families and communities reach excellent health and well-being. As a Vanderbilt University Medical Center employee, you make a difference to our patients and their families by bringing compassion and care to those in need of hope and healing. Please see our current employee benefits offered: Affordable High Quality Health Plan Options Dental and /or vision plan 403 (b) retirement plan Paid Time off (flex PTO) Tuition Reimbursement and adoption assistance (maximums applied) Short-Long term disability Subsidized backup childcare And many more... Ask us about our current inpatient nursing supplemental Pay Program! Achieve the Remarkable: Learn more about VUMC Nursing here. Core Accountabilities: Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members. Core Capabilities : Supporting Colleagues:- Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.- Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.- Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences. Delivering Excellent Services:- Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.- Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.- Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness. Ensuring High Quality: - Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.- Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them. - Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring. Managing Resources Effectively: - Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.- Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.- Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities. Fostering Innovation:- Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.- Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short-term challenges.- Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements. Position Qualifications: Responsibilities: Certifications: LIC-Registered Nurse - Licensure-Others Work Experience: Relevant Work Experience Experience Level: 1 year Education: Graduate of an approved discipline specific program This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well-being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO. Great health care takes great people. We’re looking for like-minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt Health, where we value collaboration, embrace continuous learning and foster an environment where everyone can thrive. We’re the largest private employer in Middle Tennessee, with a growing team and an expanding footprint across towns and communities throughout the region. We employ more than 43,000 people who work in inpatient and outpatient clinical care, research and graduate medical education. Our employees also serve in critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fundraising, groundskeeping and facilities, and many other departments. Our growing academic health system has more than 2,100 licensed hospital beds at eight hospitals: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Bedford Hospital Vanderbilt Clarksville Hospital Vanderbilt Tullahoma-Harton Hospital Vanderbilt Wilson County Hospital Vanderbilt Health is the Mid-South's largest provider of specialty care, with hundreds of outpatient clinic and surgical locations throughout the region, and Tennessee’s only National Cancer Institute-designated Comprehensive Cancer Center for adults and children. We are one of the nation's busiest critical care centers, home to Middle Tennessee’s only Level 1 Trauma Center and Burn Center for adults and children, and Middle Tennessee’s only Level IV Neonatal Intensive Care Unit. We are the nation’s largest transplant center, and last year we performed the most heart transplants than any center worldwide. Vanderbilt Health is an epicenter for biomedical research, winning over $1 billion in annual research awards from government, industry, foundations and donors. We are also a national leader in medical training and education, with the largest clinical training center in the Mid-South and the only training center in Tennessee for many adult and pediatric specialties. We’re honored to be consistently considered among the nation’s best hospitals for quality, safety and patient satisfaction. Three of our hospitals — Vanderbilt University Hospital, Vanderbilt Psychiatric Hospital and Vanderbilt Wilson County Hospital — have been awarded a Five-Star Quality Rating from Medicare. We support each other and encourage excellence among every member of our workforce. High-achieving employees stay at Vanderbilt Health for professional growth opportunities, competitive compensation and benefits, and a sense of community and purpose. Join us in advancing health care. Our vision: The world leader in advancing personalized health Our mission: Personalizing the patient experience through our caring spirit and distinctive capabilities

Admissions Coordinator - Rehabilitation.

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