Responsibilities include but are not limited to:
- Collect, verify and submit timesheets via QuickBooks
- Maintain ongoing communication with the workforce to avoid potential billing or payroll discrepancies
- Monitor customer accounts for non-payment or delayed payment
- Verify and process vendor bills
- Issues PO’s for all purchases and subcontractor agreements in the division
- Enter all invoices for the division
- Maintaining effective communication channels with Project Managers, divisional employees, vendors, customers, and sub-contractors to ensure all projects stay within budget and on schedule
- Facilitate weekly meetings with Project Managers to review cost-to-date of current projects and estimated cost-to-complete
- Assist Project Managers with the process of submitting project material submittals to architects and engineers for specification approvals
- Prepare and submit customer invoices
- Maintain professional relationships with customers and vendors
- Research, identify, and resolve accounting/billing discrepancies
- Perform cost tracking for projects
- Assist in month-end reporting procedures to support the CFO with producing the WIP report, as necessary
- Perform filing and general administrative tasks
- Engage with the workforce to establish relationships that promote communication, transparency, and accountability
Skills and Qualifications:
- Proficient using Microsoft Office Suite (especially Excel and Outlook).
- Experience with QuickBooks, a plus - but not required!
- Highly organized with attention to detail.
- Team player, with a positive attitude.
- Ability to use office equipment such as: 10-key, scanner, copier, fax machine, etc.
- Confidentiality of sensitive information.
- Associate or Bachelor's degree in Accounting, Finance, Bookkeeping or related field, preferred.