The Role:
The Real Estate Paralegal will provide legal and administrative support to the in-house Real Estate Legal team, assisting with the management of the Group's extensive property portfolio across the UK and internationally. This will be predominantly Outlets and there will be a opportunity to assist with other matters for the Group.
The role will involve working closely with Property, Asset Management, Estates, Finance, and Operations teams to support acquisitions, disposals, lease transactions, portfolio management and day-to-day property matters.
The successful candidate will play a key role in ensuring that legal matters are managed efficiently, risks are appropriately identified and business objectives are achieved.
This is an excellent opportunity for an individual seeking to develop an in-house legal career within a fast-paced commercial environment.
Key Responsibilities
Outlet Portfolio Management
- Maintain accurate records of the Group's property interests and legal documentation.
- Monitor and manage key dates and assist with the drafting and completion of licences to occupy, storage licences, short term tenancies and tenancy at wills.
- Maintain internal property databases and reporting systems.
- Prepare and review lease summaries and property reports for internal stakeholders.
- Work across the assets to ensure Tenants across the portfolios are streamlined
Transaction Support
- Support the legal team on lettings, lease renewals and other property transactions.
- Coordinate due diligence exercises, collating information from internal and external stakeholders.
- Assist with the preparation and execution of transaction documents.
- Manage completion checklists and monitor transaction progress to ensure deadlines are met.
- Work with external solicitors and attend meetings on behalf of the Group and report back on any updates or action points.
Stakeholder Management
- Act as a point of contact between the legal team and internal departments.
- Liaise regularly with agents, surveyors and external law firms.
- Chase outstanding information and ensure action points are progressed in a timely manner.
- Assist with resolving day-to-day property queries raised by the business.
Legal Operations and Administration
- Manage document execution processes, including electronic signature platforms.
- Maintain legal precedent documents and filing systems.
- Assist with invoice processing, payments to external solicitors, and matter management.
- Prepare presentations, reports and updates for management meetings.
- Support wider legal projects and initiatives across the business.
Essential
- Law degree, CILEX qualification or equivalent legal education (or currently studying towards a legal qualification).
- Strong organisational and administrative skills.
- Excellent attention to detail.
- Strong written and verbal communication skills.
- Ability to manage multiple tasks and prioritise competing deadlines.
- Proficient in Microsoft Office applications, particularly Word, Excel and PowerPoint.
- Commercial awareness and an interest in real estate and property matters.
Desirable
- Previous experience in an in-house legal team, property business, retailer, developer, investor or professional services environment.
- Exposure to commercial property or real estate transactions through work experience, internships or previous employment.
- Experience working with document management systems and legal technology platforms.
Personal Attributes
- Proactive and self-motivated.
- Strong attention to detail and accuracy.
- Commercially minded with a practical approach to problem-solving.
- Confident working with colleagues at all levels of the business.
- Able to build effective relationships across multiple departments.
- Comfortable operating in a fast-paced and evolving environment.
- Willing to take ownership of tasks and see them through to completion.
What Success Looks Like
- Property records and legal databases are accurate and up to date.
- Key lease events and transaction deadlines are properly monitored and managed.
- Internal stakeholders receive timely and practical support.
- Managing queries raised from external solicitors and other external stakeholders and directing queries to the relevant departments.
- Transactions progress efficiently with minimal administrative delays.
- External advisers are effectively coordinated and managed.
Development Opportunity
This role provides broad exposure to all aspects of a large corporate real estate function, including acquisitions, disposals, leasing, asset management, construction projects and strategic portfolio initiatives. The successful candidate will work alongside experienced in-house lawyers and property professionals, providing an excellent platform for progression into a Senior Paralegal. The Company would also look to support qualification through the Cilex route, or SQE, however would not be looking to offer a training contract (but qualification through alternative means would be considered)
Along with your benefits package we also offer a wide range of perks for our colleagues:
Frasers Champion - Our employees are at the heart of our business and we ensure individuals are recognised every single month for their hard work. Frasers Champion is a peer nominated scheme where 8 winners will receive double their pay for a month where they have lived the Frasers Group values.
Retail Reconnect - In order to build the planets most admired and compelling brand ecosystem, all employees must understand our business, product and customers. Each financial year, head office employees will gain insights by spending one to two days in one of our stores or the warehouse. The goal is to learn how the work you do impacts our teams on the frontline, and to bring ideas back to the office which will improve how we work.
Fearless 1200 - Fearless 1200 is our way of recognising our growth. It’s bold, ambitious, and designed to reward colleagues across the business for living our values and delivering impact. Fearless 1200 links how we perform to how we're rewarded – check out the video link to find out more - https://www.youtube.com/watch?v=O0qmvJofMew
Employee Welfare
Frasers Fit - Our Everlast Gyms Team are on a mission to make our workforce the best, and fittest on the planet! We run free gym classes for employees as well as discounted memberships to our clubs. Frasers Fit is our wellbeing programme which aims to support and improve colleagues Physical, Financial & Mental wellbeing. The app is accessible for every employee and includes training, nutrition and lifestyle advice- all completely free.
Retail Trust - We know that its not just about physical health, mental wellness is equally important which is why all of our employees get free access and support from the Retail Trust charity. This includes a 24 hour wellbeing helpline, wellness hub, counselling and financial/legal support.
What’s next?
Our Recruitment Team will be reviewing applications and all candidates will receive a response, whether you are successful or unsuccessful. Shortlisted applicants may be asked to confirm a few key details before being booked in for a first stage interview with the Recruiter - this will be behaviourally focussed and centred around how you align with our Culture and Values. If successful we anticipate one or two further interview stages with the Hiring Manager/wider team which will be more technically focussed and could include a presentation/task so we can see your skills in action.