Position Summary
The Front Desk Administrator serves as the first point of contact for visitors, customers, and vendors while providing administrative and operational support across departments. This role requires a detail-oriented professional with strong communication skills and the ability to manage purchasing responsibilities for office and maintenance supplies. The ideal candidate has 2–5 years of relevant experience and thrives in a fast-paced, industrial environment.
Key Responsibilities
Front Desk & Administrative Duties
- Greet and assist visitors, customers, drivers, and vendors in a professional and timely manner
- Answer and direct incoming phone calls, emails, and inquiries
- Maintain front office organization, cleanliness, and professionalism
- Manage incoming and outgoing mail, packages, and deliveries
- Provide general administrative support to departments as needed
- Assist with data entry, filing, and document management
Purchasing & Inventory Management
- Procure office supplies, shop supplies, and maintenance parts as needed
- Maintain inventory levels and reorder supplies to avoid shortages
- Coordinate with maintenance and operations teams to identify parts and supply needs
- Research vendors, obtain quotes, and ensure cost-effective purchasing decisions
- Track orders, verify deliveries, and resolve discrepancies with vendors
- Maintain purchasing records, invoices, and documentation for accounting
Coordination & Communication
- Serve as a liaison between departments, vendors, and external partners
- Support scheduling, coordination of meetings, and internal communications
- Assist leadership with special projects and operational initiatives
Qualifications
- Experience: 2–5 years in administrative, front desk, or office coordination roles (industrial or fast-paced environments preferred)
- Strong organizational and multitasking abilities
- Excellent verbal and written communication skills
- Experience with purchasing, ordering, or inventory management preferred
- Proficiency in Microsoft Office (Excel, Word, Outlook)
- Ability to handle sensitive information with professionalism and discretion
Preferred Skills
- Experience working in manufacturing, logistics, or scrap/recycling environments
- Familiarity with maintenance parts or shop supply ordering
- Ability to prioritize tasks and adapt to changing needs
- Strong attention to detail and follow-through
Work Environment
- Fast-paced office within an industrial/scrap yard setting
- Frequent interaction with drivers, vendors, and internal teams
- May require occasional time spent coordinating with shop or yard personnel
Key Attributes for Success
- Proactive problem-solver with strong follow-up skills
- Cost-conscious mindset when making purchasing decisions
- Reliable, dependable, and able to work independently