Key Responsibilities

Employee Administration

Provide general administrative support throughout the employee lifecycle, from onboarding to offboarding, ensuring all required documentation, including contracts and right-to-work checks, is completed and filed.
Maintain accurate and up-to-date employee records in Planday, ensuring compliance with GDPR and right-to-work regulations.
Respond to routine employee queries regarding payroll, holidays and benefits, referring more complex matters to the COO or appropriate manager.
Assist with the administration of employee benefits, including pensions and other applicable schemes, ensuring records and enrolment information are kept up to date.

Payroll & Attendance

Monitor and maintain employee attendance records in Planday, ensuring shift data, absences and holidays are accurately recorded.
Work with department heads to verify and resolve any discrepancies in recorded working hours before payroll submission.
Assist with preparing and checking payroll information from Planday, including hours worked, overtime, absences and leave adjustments, for review and processing.
Support the payroll timetable by collecting information from department managers and liaising with the management accountant as directed.

Recruitment Support

Support the team with recruitment administration, including organising candidate documentation, scheduling interviews and preparing offer letters and contracts as directed.
Assist Heads of Department with recruitment for departmental roles, including posting job adverts, managing applications via Workable, and coordinating interview logistics where required.
Maintain and update Workable, ensuring job postings, candidate records, and recruitment workflows are accurate and up to date.
Ensure new starters have completed all necessary documentation (e.g. right-to-work checks, contracts).
Work with Heads of Department to coordinate smooth inductions, including setting up new employees in Planday and providing essential HR materials (e.g. policies, name badges).

Operational HR Support

Ensure company policies on attendance, dress code, and conduct are clearly documented, up to date, and effectively communicated to employees.
Provide general administrative support to the COO and Heads of Department in communicating and implementing policies consistently across all teams.
Maintain HR documentation, including employment letters, policies, handbooks and procedural records, and coordinate updates as directed by the COO.
Assist with HR reporting, including absenteeism, holiday balances, and workforce data, to support management decision-making.

General Estate Administration

Maintain a structured tracking system for estate licences, insurance policies, and compliance records, ensuring timely renewals and adherence to regulations.
Ensure accurate record-keeping of essential compliance checks, such as food safety, health & safety audits, and operational certifications.
Liaise with department heads to keep them informed of upcoming renewals and compliance deadlines, providing administrative support as needed.
Handle straightforward administrative tasks related to estate operations, while operational matters are managed by the relevant departments.

Requirements

Previous HR experience and strong general administration experience.
Ability to work at fast pace, manage changing priorities and deliver accurate work within deadlines.
A proactive approach, anticipating requirements, taking ownership of tasks and following them through to completion without constant supervision.
Prefer experience supporting recruitment, onboarding, employee records and payroll preparation.
Excellent organisation and attention to detail, with the confidence to chase outstanding information and keep managers on track.
Professional communication skills and discretion when handling confidential information.
Strong Microsoft Office skills, particularly Excel, Word and Outlook, and confidence learning new systems. Experience with Planday or Workable would be an advantage.

Benefits

Estate Administrator.

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