POSITION TITLE: Accounts Payable Clerk
REPORTS TO: Finance Manager / Financial Controller
POSITION SUMMARY:
Assist in day to day finance operations and he / she is primarily responsible for computing, recording, collecting, analyzing and verifying numerical data for use in maintaining accounting records of the financial operations of the hotel.
Additionally responsible for generating bills and collect all revenue owed to the hotel in an accurate, timely manner in accordance with accounting policies and procedures. Also Assist the finance manager in directing the financial activities of the hotel.
ACCOUNTING ASSISTANT DUTIES AND RESPONSIBILITIES:
- Assist in managing revenues received and dispersed including accounts receivable, accounts payable, payroll, audit, General Ledger reporting.
- Assist with analyzing financial statements on a monthly basis and report any variances to the concerned department heads.
- Assist with financial and tax audits.
- Assist with preparing tax returns and corporate reporting requirements.
- Assist the financial Controller with systems administration, G/L account reconciliation, budget preparations, inventories, monthly closings and full P & L responsibility.
- Assist financial Controller with completing the year-end audit process.
- Review and approve all reconciliation and audit work papers.
- Post city ledger payments in property management system, reconcile and bill all city ledger accounts.
- Perform follow-up billing and credit collection documentation and inform Controller of any potential uncollected accounts.
- Bill out credit cards (AMEX, DINERS, etc.) and also maintain accurate and legible logs for all credit cards.
- Prepare credit card authorizations for American Express, Visa, Master, Diners etc. and send to vendors.
- Verify if credit card service charge is billed correctly for all credit card transactions.
- Assists with reimbursable invoicing.
- Assist in reconciling open account status items.
- Rotating monthly audits of inventories / Enter final inventory totals into spreadsheet.
- Any other job related duties as and when assigned by the Financial controller.
- Accomplishes accounting and organization mission by completing related results as needed.
PREREQUISITES:
Strong organizational skills with attention to detail. Ability to compile facts and figures. Command of the English language both written and verbal.
Proficiency with MS Office (Excel / Word) and experience with PMS like Opera, Room master, Protel, Visual One, Delphi, Sun Finance, Oracle Finance, SAP etc.
EDUCATION:
High School Graduate or Master of commerce or BS in Accounting preferred
EXPERIENCE:
1-2 years work experience with previous accounting Office experience or experience in Hotel or Hospitality related Finance and Accounting.