Contracts & Invoicing Coordinator, Creator & Partnerships
Hours: 40 hours/week
Hourly Rate: $75
Duration: 11/16/26-12/31/26 for the initial contract with the intent to continue on through 2027
Overview
We’re looking for a Contracts & Invoicing Coordinator to support the Creator & Partnerships team. This role sits at the intersection of contracts, negotiation, and finance, managing the full lifecycle of creator agreements from drafting through payment setup. You’ll serve as the frontline point of contact with talent managers, agents, and entertainment lawyers, so strong negotiation instincts and sharp attention to detail are essential.
Responsibilities
- Populate and issue Master Services Agreements (MSAs), Statements of Work (SOWs), and Non-Disclosure Agreements (NDAs) using company-approved contract templates
- Serve as the frontline negotiator with talent managers, agents, and entertainment lawyers on common contract pushbacks (e.g., shortening usage terms, lowering revision limits, removing exclusivity, or adjusting payment terms)
- Track redlines and communicate effectively across Creator and Legal teams
- Audit external materials (briefs, contracts, and outreach) to minimize errors in contract agreements
- Collaborate with the team to ensure deadlines are met
- Ensure every agreement includes strict requirements to adhere to FTC disclosure guidelines (e.g., prominent #ad, #sponsored, or platform-native “Paid Partnership” labels placed above the fold and in video text overlays)
- Collect tax documentation (e.g., W-9/W-8BEN), invoice details, and banking information, liaising with internal finance for timely payment schedules
** AI-optimized resumes and screening responses will not be considered**
- 3+ years of experience in contracts coordination, talent/business affairs, or a similar legal-adjacent role, ideally within entertainment, media, or influencer/creator marketing
- Working knowledge of MSAs, SOWs, and NDAs, including the ability to identify and negotiate common contract terms (usage rights, exclusivity, revision limits, payment terms)
- Comfortable negotiating directly with talent managers, agents, and entertainment lawyers, with a professional but firm communication style
- Familiarity with FTC endorsement guidelines and disclosure requirements for sponsored content
- Experience handling vendor/contractor tax documentation (W-9/W-8BEN) and basic invoicing or AP processes
- Highly detail-oriented, with strong proofreading and auditing skills across contracts and outreach materials
- Organized and deadline-driven, able to manage multiple active agreements and stakeholders at once
- Strong cross-functional communicator, comfortable looping between Creator, Legal, and Finance teams
- Proficiency with contract management or e-signature tools (e.g., DocuSign, Ironclad, PandaDoc) a plus
We Are Rosie provides strategic consulting and talent solutions for the marketing industry. We partner with more than 200 of the world’s biggest brands and agencies to help them solve unique marketing challenges with the best people, swiftly and at scale. Founded by former advertising executive Stephanie Nadi Olson in 2018, We Are Rosie is on a mission to redefine how marketing works, with an inclusive, human-centric approach that’s better for business and better for marketers. Our company has been recognized as an industry trailblazer and earned many accolades, including being named to the 2023 Global Top 100 Inspiring Workplaces, the Inc. 5000 2022, and Adweek’s Fastest Growing Agencies in 2021.
We Are Rosie is an equal opportunity employer. We do not discriminate on the basis of race, color, religion, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, marital status, or any other status protected under federal, state, or local law.