The HR Coordinator supports the Human Resources department with day-to-day administrative management. They manage employee records, oversee personnel movements, and contribute to various HR projects. Acting as the primary contact for functional support of the HRIS, they ensure the quality and accuracy of HR data, aligning it with operational needs.
The role also includes supporting training activities, managing learning databases, and creating development plans. As an HR ambassador, the HR Coordinator fosters a positive work environment, promotes the company’s values, and provides exemplary service to employees and managers.
Key Responsibilities:
Administrative Tasks:
- Maintain up-to-date employee files: prepare letters, contracts, amendments, follow-ups, and file documents.
- Update HR systems to reflect team changes and ensure effective communication with payroll.
- Manage personnel movements in the HRIS, ensuring data quality and conducting regular audits.
- Contribute to documenting procedures and work methods as needed.
HR Support:
- Provide administrative support to the HR team, including meeting planning, report production, and data analysis.
- Monitor temporary contracts and coordinate renewals when necessary.
- Respond promptly to employee and manager inquiries regarding policies, processes, and other requests (e.g., reference letters).
Training and Development:
- Coordinate training activities: liaise with trainers, manage registrations, and handle administrative follow-ups (attendance, evaluations, payments).
- Assist in producing training reports, including annual reports
- Participate in the development of course plans and career development strategies.
Onboarding and Integration:
- Organize the onboarding and integration process for new employees, including introductory sessions and follow-up meetings.
- Manage exit interviews and contribute to improving integration and retention processes.
Special Projects and OHS:
- Participate in HR projects such as implementing new policies, processes, or programs.
- Support workplace health and safety initiatives, including awareness campaigns and prevention activities.
- 3 years in a similar role.
- Degree in Human Resources,or a related field.
- Familiarity with India labor laws.
- Experience with HRIS (an asset).
- Strong knowledge of Google Suite.
- Discretion, sound judgment, and commitment to confidentiality.
- Excellent organizational skills, ability to manage multiple priorities, and adaptability to a dynamic environment.
- Proactive, detail-oriented, and resourceful.
Diversity, Equity and Inclusion
At Rodeo FX, diversity is a core value. We’re committed to creating an inclusive, equitable workplace where different perspectives are embraced. Every team member brings unique insight that strengthens our creativity, challenges our thinking, and helps us deliver better work.
Use of Artificial Intelligence in Recruitment
Rodeo FX may use AI-based tools to support certain steps of the recruitment process, such as interview transcription or preliminary application analysis. These tools may be operated by third-party providers, and data may be processed outside Quebec. These tools never replace human decision-making: all final hiring decisions are made by our recruitment team and hiring managers. To learn more about how we protect your personal information and your rights, please consult our Privacy Policy.
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