Position Summary
The Staff Accountant supports the day-to-day operations of the accounting department, with primary responsibility for weekly payroll processing. This role also supports accounts payable, processes and posts credit card statements, reconciles balance sheet accounts, manages business and license renewals, and assists with internal and external audits. The ideal candidate is detail-oriented, deadline-driven, and comfortable working with prevailing wage and union compliance requirements.
Key Responsibilities
Payroll
- Prepare and process weekly payroll.
- Prepare and submit weekly certified payroll reports for public works and prevailing wage projects in compliance with Davis-Bacon and applicable state requirements.
- Verify employee classifications, hours, wage rates, and fringe benefits against project wage determinations.
- Submit payments for retirement contributions, garnishments, and other payroll payments.
- Support onboarding and offboarding processes.
- Assist Human Resources with tasks involving confidential employee payroll and financial information.
Union Reporting
- Prepare and submit monthly union remittance reports and fringe benefit contributions to union trust funds.
- Reconcile reported hours and contributions to payroll records and resolve discrepancies.
- Track collective bargaining agreement rate changes and ensure reporting reflects current rates.
Accounts Payable Support
- Assist with processing vendor invoices, coding expenses, and matching to purchase orders and receiving documents.
- Support weekly check runs and electronic payments; respond to vendor inquiries.
- Help maintain vendor records, including W-9s and 1099 information.
Credit Card Processing
- Process monthly company credit card statements, collecting and matching receipts to cardholder transactions.
- Code and post credit card transactions to the general ledger with appropriate approvals and documentation.
- Reconcile credit card statements to the general ledger and follow up with cardholders on missing receipts or discrepancies.
Account Reconciliations and Journal Entries
- Perform monthly reconciliations of assigned balance sheet accounts, including payroll liabilities, accruals, intercompany, and prepaid expenses.
- Investigate and resolve reconciling items in a timely manner.
- Prepare recurring and adjusting journal entries with appropriate supporting documentation.
- Assist with month-end and year-end close activities.
Business and License Renewals
- Track and renew business licenses, contractor licenses, permits, and registrations across applicable jurisdictions.
- Maintain a renewal calendar to ensure filings and fees are submitted before expiration dates.
- Keep current copies of licenses and related documentation on file and available as needed.
Audit Support
- Prepare schedules, reconciliations, and documentation requested by external auditors.
- Support payroll, union, and agency compliance audits.
- Assist with other accounting projects and duties as assigned.
Qualifications
Required
- Bachelor's degree in Accounting, Finance, or a related field with 2+ years of accounting experience, or 4+ years of accounting experience in lieu of a degree.
- Working knowledge of GAAP and the month-end close process.
- Proficiency in Microsoft Excel and experience with accounting/ERP software.
Preferred
- Experience with certified payroll and prevailing wage reporting (Davis-Bacon, state prevailing wage, LCPtracker or similar).
- Experience with union payroll, fringe benefit reporting, and collective bargaining agreements.
- Construction or project-based industry experience.
- Prior experience supporting external audits.
Skills & Competencies
- Strong attention to detail and accuracy.
- Ability to manage recurring weekly and monthly deadlines.
- Sound judgment in handling confidential payroll and employee information.
- Clear written and verbal communication with internal teams, vendors, unions, and auditors.
- Organized, self-motivated, and able to work independently and as part of a team.
Physical Requirements & Work Environment
- Work is performed in a professional office setting.
- Regular sitting at a desk and computer, with frequent standing and walking.
- Ability to lift and carry up to 25 lbs (supplies, packages).