We are seeking a a highly organized, detail-oriented, and proactive PROJECT ASSISTANT to support our Project Management Department.
The Project Assistant is responsible for supporting the Project Management Department by ensuring all projects are properly set up, purchase orders are confirmed, project information is accurate, and deadlines are monitored. This position requires strong organizational skills, attention to detail, and proactive follow-up to keep projects moving efficiently.
Key Responsibilities
1. Project Setup & Order Verification
- Create and set up new projects in Odoo.
- Verify customer information, project details, and delivery locations.
- Confirm approved quotes match customer purchase orders.
- Ensure measurements, patterns, quantities, and specifications are complete.
- Verify all required documentation is attached to the project.
- Assign tasks and establish project deadlines.
2. Purchase Order Confirmation
- Review and confirm all incoming customer purchase orders.
- Verify pricing, quantities, products, and delivery requirements.
- Identify discrepancies between quotes and purchase orders.
- Follow up on missing or incorrect purchase orders.
- Coordinate with Purchasing to confirm materials are ordered on time.
- Ensure purchase orders are properly documented in Odoo.
APPLY NOW and be one step closer to:
- Competitive Salary + Commission Package
- Healthcare
- One (1) Week Paid Vacation
- Additional Incentives and Bonuses
- An inspiring and fun work environment with endless career advancements and much more!
If you have an "I CAN" and "I WILL" mindset, we'd love to hear from you. Apply today!
Qualifications:
- Strong organizational and time-management skills.
- Excellent attention to detail and accuracy.
- Good written and verbal communication skills.
- Ability to review documents and identify discrepancies.
- Strong follow-up skills and a proactive approach to problem-solving.
- Ability to manage multiple projects and deadlines simultaneously.
- Experience with ODOO or other ERP/project management systems is an advantage.
- Previous experience in project administration, order processing, and purchasing coordination, or a similar role is preferred.
System Requirements:
- Computer Processor: Minimum 5th generation Intel i5 processor or equivalent
- Computer Memory/RAM: Minimum 4.00 GB
- Computer Operating System: Windows 10 or Mac OSX - No Linux, Unix, or any operating system other than what is required.
- Internet Speed: Running on a 5.0 MBPS plan or higher (Both primary and backup) - If your backup connection cannot serve as your primary connection, that does not qualify as a backup connection
- REQUIRED Headset: Noise-cancelling headset connected via USB port
- REQUIRED WebCam: At least 3 megapixels capable of 720p recording
MANDATORY - PLEASE READ CAREFULLY:
We’d like to make this application easier for you!
Let’s skip the lengthy pre-qualification questions – Just tell us about yourself and answer a few key questions through a short video, making the application faster, easier, and more personal.
WITHOUT reading from a script, please do the following and answer all these questions:
- Please introduce yourself and tell us where you are currently located.
- Briefly summarize your most relevant work experience in project management.
- Why are you interested in this position, and why do you believe you would be a good fit?
- What experience do you have working remotely?
- What software, systems, or tools have you used that are relevant to this position?
- Give one example of a situation where you had to solve a problem or complete an important task independently.
- What is your current availability, preferred working schedule, and earliest possible start date?
INSTRUCTIONS:
- Video should be approximately 2–3 minutes.
- Maximum length: 4 minutes.
- Applicant should answer all questions in the order provided.
- Camera should be on, and the applicant should be clearly visible.
- Audio should be clear.
- Applicant should record from the environment where they normally expect to work, when possible.
- No professional editing is necessary.
- The purpose is to evaluate communication, professionalism, ability to follow instructions, and overall fit.
All your information will be kept confidential according to EEO guidelines.
EQUAL OPPORTUNITY EMPLOYER: We are committed to providing equal employment opportunities to all applicants and employees. Hiring decisions are based on qualifications, skills, experience, and business needs.
- Principals only. Recruiters, please don't contact this job poster.