This is a full time position within our Lease Administration team. Lease Administrators within the Occupier Services team have responsibility for the management of client real estate information and for assisting their corporate clients directly in the management of their real estate, through web-based software solutions.
They are responsible for maintaining client relationships and supporting the transactional teams through the provision of information.
Main responsibilities (under limited supervision):
- Collecting and checking the accuracy and completeness of lease documents.
- Analysing real estate documents and ensuring complete and accurate lease abstraction into the Client’s systems/templates.
- Monitoring, tracking and reporting on critical dates and other pertinent lease information, such as rent-free periods, security deposits, prepaid rent, etc.
- Auditing lease abstracts prepared by other team members or third parties.
- Administering and maintaining portfolio alerts.
- Establishing regular calls and ongoing internal communication with global Lease Administration account team members and Clients, as required.
- Reconciling invoices related to rent, operating expenses and CPI increases, and identifying potential savings or discrepancies.
- Creating and maintaining process manuals for new Clients and/or reports, as well as reviewing, maintaining and updating existing manuals.
- Producing standard real estate reports, ad hoc reports and research for Clients, as requested.
- Proactively identifying and flagging potential risks, monitoring them closely, and supporting relevant teams and Clients in resolving them.
- Supporting Clients with ongoing requests related to their portfolios.
- Generating regular system reports and supporting the billing process.
- Assisting in improving process efficiency through proactive operational feedback and recommendations.
- Providing administrative support to other personnel within the department, as required.
- Performing additional department-related functions and tasks, as requested.
Qualifications and experience:
- Fluency in English and Polish is a must;
- Intermediate knowledge of other European language is a must;
- Previous experience in real estate company
- Analytical skills and attention to detail,
- Good planning and organizational skills
- Previous experience analysing and abstracting lease documents a strong advantage.
What we offer:
- Full time position within our Lease Administration team.
- Hybrid work model (Warsaw office).
- International environment, working in English.
- Private healthcare with rehabilitation, 6 additional days of leave yearly for parents, cafeteria programme and other benefits.
- Internal training program.
- Job in a company that cares about the sustainable development of the organization.
- Working in a company with the titles: Best Employer 2017 and 2019 awarded by Kincentric (formerly AON) and Investor in Human Capital 2019, 2021-2025.