The Lease & Admin Coordinator is responsible for providing administrative and coordination support to the Leasing team and ensuring that tenant and lease-related information is accurate, up to date and properly documented.
The position acts as a key point of coordination between the Leasing team, tenants, internal departments, legal advisors and other stakeholders throughout the tenant lifecycle.
Key Responsibilities
Lease Administration
- Maintain and update the leasing database and tenant records.
- Prepare, organise and maintain lease agreements, amendments, renewals and
- related documentation.
- Follow up on lease documentation, signatures and outstanding information.
- Maintain an accurate record of lease expiry dates, renewal dates, deposits,
- guarantees and other key contractual obligations.
- Ensure that all required tenant documents and annexes are properly filed and up
- to date.
- Assist with the preparation of lease reports and leasing-related information.
- Tenant Coordination
- Act as a point of contact for tenants regarding administrative and lease-related
- matters.
- Coordinate the collection of tenant information and supporting documents.
- Follow up with tenants on outstanding documents, signatures, certificates and
- compliance requirements.
- Assist with tenant onboarding and ensure all required documentation is completed before opening.
- Maintain good communication and working relationships with tenants.
Administration & Reporting
- Maintain organised physical and electronic leasing files.
- Prepare correspondence, reports, trackers and administrative documents as required.
- Update tenant and lease information in relevant systems.
- Assist with monitoring key deadlines and follow-up actions.
- Support the Leasing team with meetings, presentations and general administrative requirements.
Coordination & Compliance
- Coordinate with Legal, Finance, Operations, Marketing and other departments on tenant-related matters.
- Assist in ensuring that tenant documentation complies with internal requirements and lease conditions.
- Follow up on required compliance documentation and approvals.
- Escalate missing documentation, contractual issues or delays to the Leasing Manager.
Key Skills & Experience
- Previous experience in administration, property, leasing, retail or a similar coordination role.
- Strong organisational and administrative skills.
- Excellent attention to detail and ability to manage multiple files and deadlines.
- Good written and verbal communication skills.
- Proficiency in Microsoft Office, particularly Excel and Word.
- Ability to work independently and follow up effectively with different stakeholders.
- Professional, reliable and service-oriented approach.
- Good level of English; French would be an advantage.
WORK WITH CONSTANCE
🌿 Join a team where well-being, career development, and collaboration are at the heart of everything we do.
- We believe in continuous learning and growth to help our teams achieve their full potential.
- A strong family spirit is part of our identity, we support and care for one another.
- We offer international career opportunities, allowing you to develop within a renowned luxury hospitality group.
- Our passion for luxury hospitality is reflected in every detail of the guest experience.
- We are committed to environmental and societal contributions, integrating sustainability into everything we do.
🌿We want our team members to feel valued and supported, offering a work environment that encourages excellence, personal growth, and cultural diversity. By nurturing employee satisfaction, we create a positive mindset that naturally translates into exceptional guest service.
🌿 Be part of a company that values people, innovation, and excellence.