Hutker Architects, a design-led residential architecture practice, is seeking an Office Administrator who brings strong organizational skills, a proactive approach, and a welcoming presence to our Martha’s Vineyard studio. Working closely with studio leadership, the Director of Operations, and teams across the firm, you’ll coordinate daily office operations, support a positive studio environment, and help create a thoughtful experience for colleagues, clients, and visitors.
This is an in-office position with a Monday–Friday schedule. This position can be structured around 30–40 hours per week, with a set weekly schedule agreed upon based on the candidate’s availability.
Key Responsibilities
- Serve as a welcoming first point of contact for clients, visitors, and callers; manage general voicemail and route prospective client inquiries to appropriate staff.
- Support the MV leadership team with scheduling, travel arrangements, correspondence, client meeting coordination, timesheet entry, and expense reports.
- Coordinate internal, external, and virtual meetings, including scheduling, preparing conference rooms, and arranging refreshments and materials.
- Assist project teams with client meeting preparation and other project-related administrative tasks.
- Track continuing education credits and coordinate architectural license renewals.
- Coordinate studio events, learning sessions, team gatherings, and employee celebrations.
- Provide administrative support to Marketing, HR, Operations, and IT as needed.
- Support employee onboarding and offboarding, maintain internal records, and update SharePoint and other firm resources as needed.
- Manage mail, shipping, office supplies, equipment maintenance, and local office errands.
- Maintain an organized, tidy, and welcoming office, including shared spaces and conference rooms.
- Coordinate building maintenance, repairs, and services with property managers, vendors, and technicians.
- Provide additional administrative and logistical support as needs arise, anticipating day-to-day needs and helping the studio run smoothly.
Qualifications
- At least 2 years of administrative or office support experience.
- Proficiency in Microsoft Office and virtual meeting platforms.
- Strong communication, organizational, and time management skills.
- Ability to manage multiple priorities, anticipate needs, and follow through with attention to detail.
- A collaborative, service-oriented approach and the ability to work independently with sound judgment.
- Discretion when handling confidential information.
- A valid driver’s license and reliable transportation for local errands.
- Ability to lift up to 25 pounds.
As an Office Administrator at Hutker, you’ll play an integral role in the daily life of our Martha’s Vineyard studio. You’ll work alongside a creative, collaborative team and help build an environment where people feel welcomed, supported, and ready to do their best work.
Please submit your cover letter and resume to apply for this position.