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Important Notifications: Application Deadline: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. Current Employees: Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. Department: Division of Research and Innovation - Special Instructions to Applicants: When applying you will be required to attach the following electronic documents: 1) A resume/CV; and 2) A cover letter indicating how your qualifications and experience have prepared you for this position. Starting salary will be commensurate with skills, education, and experience. For additional information please contact: Gretchen Cuevas at [email protected] Job Summary: The Division of Research and Innovation is seeking a Limited Submission Coordinator. This is a full-time (1.00 FTE), 12-month, professional faculty position. Key Responsibilities: 1. Manage Limited Submission Competitions Coordinate the full lifecycle of institutional limited submission competitions, from identifying anticipated opportunities and launching competitions through internal review and selection. 2. Administer Internal Review and Selection Processes Review Notices of Intent and eligibility, develop scoring rubrics, recruit and coordinate ad hoc reviewers, and support transparent, equitable, and strategically aligned selection processes. 3. Manage Competition Systems, Communications, and Outreach Develop and maintain InfoReady applications and landing pages, communicate opportunities through email, newsletters, and web channels, and ensure competition information is timely and accurate. 4. Analyze and Report Limited Submission Activity Compile scoring data and reviewer feedback for institutional leadership and prepare regular reports on competition activity, outcomes, and trends. 5. Provide Research Development Operations and Project Support Support ORA research development initiatives through project coordination, scheduling, tracking milestones and deliverables, communications, and development of procedures, templates, and other operational resources. 6. Coordinate Faculty Award and Recognition Nominations Partner with the Office of Faculty Excellence and university units to identify high-potential faculty, assemble nomination materials, solicit input, and support nominations for research awards, honorifics, and national or international opportunities. 7. Build Partnerships and Improve Research Advancement Processes Communicate and collaborate with faculty, university leadership, OSU Foundation Relations, external organizations, and ORA/TERA Solutions Hub colleagues while contributing to continuous improvement of limited submission and research advancement processes. The Limited Submission Coordinator in the Office for Research Advancement (ORA) serves as the university's central resource for coordinating limited submission funding opportunities that restrict the number of proposals an institution may submit. This position manages the full lifecycle of the limited submission process, from identifying and evaluating funding opportunities through coordinating internal competitions, facilitating reviews, communicating outcomes, and ensuring compliance with sponsor limitations and university procedures. In addition, the position supports university processes for nominating outstanding Oregon State University faculty and researchers for prestigious national committees, honors, awards, and recognition programs related to research, scholarship, innovation, and impact. The Limited Submission Coordinator works closely with faculty, research administrators, and university leadership to promote strategic research opportunities, ensure transparent and equitable selection processes, and enhance the university's visibility and competitiveness for external funding and national recognition. Qualifications: Required Qualifications: Bachelor’s degree in STEM, social sciences, communications or related fields Two years of experience coordinating programs, projects, administrative operations, or similar professional activities. Demonstrated ability to interpret and consistently apply policies, procedures, and guidelines. Demonstrated ability to prepare and edit clear, accurate, and well-organized written materials, including correspondence, reports, and other professional documents. Demonstrated ability to communicate effectively and professionally with faculty, staff, administrators, and external stakeholders. Demonstrated ability to organize and prioritize work, manage multiple deadlines, adapt to changing priorities, and respond to challenges with professionalism and a solution-oriented approach. Demonstrated ability to establish and maintain productive and collaborative working relationships with individuals from a variety of backgrounds and organizational levels. Commitment to fostering and participating in an inclusive work environment. This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months. Preferred Qualifications: Masters degree in related field. Experience working in higher education, preaward research administration, faculty affairs, faculty development, academic administration, government funding agency or a private foundation environment. Experience coordinating application, review, nomination, award, grant, scholarship, fellowship, or other competitive submission processes. Experience supporting faculty, researchers, senior leaders, or professional staff through administrative or programmatic processes. Experience using systems such as InfoReady, Qualtrics, SharePoint, Workday, Drupal, or similar platforms. Experience preparing, editing, or coordinating nomination packages, award submissions, grant-related materials, or other similar professional documents. Working Conditions/Schedule: This position typically requires in-person presence, though a hybrid or remote work agreement with occasional travel may be considered for the right candidate. This position may arrange a flexible work schedule (https://hr.oregonstate.edu/remote-work) as agreed upon by the employee and supervisor. Salary Range: $59,500 – $67,500 Anticipated Start Date: 2026-12-01 Anticipated End Date: When applying, please keep in mind this posting will close at 11:59 pm the night before the posted "end date". Applications MUST be submitted prior to this deadline. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. OSU will conduct a review of the National Sex Offender Public website prior to hire. OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. If this position has “critical or security-sensitive” responsibilities and/or driving duties and you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected]. Do not apply via the OSU Career site. Instead, please login to your regular Workday account and visit the Jobs Hub to apply. We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status. Treasurer Chief Budget Officer Senior VP of Finance & Administration and CFO AVP for Facilities & Infrastructure Chancellor and Dean for OSU-Cascades Dean, Lois Bates Acheson Dean of the Gary R. Carlson, MD, College of Veterinary Medicine Vice Provost for Ecampus Vice Provost for Enrollment Management Vice Provost for University Information and Technology Working for Oregon State University is so much more than a job! Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all. FACTS: Top 1.4% university in the world More research funding than all public universities in Oregon combined 1 of 3 land, sea, space and sun grant universities in the U.S. 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties 7 cultural resource centers that offer education, celebration and belonging for everyone 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates 35k+ students including more than 2.3k international students and 10k students of color 217k+ alumni worldwide For more interesting facts about OSU visit: https://oregonstate.edu/about Locations: Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport. Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances. Total Rewards Package: Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including: Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents. Free confidential mental health and emotional support services, and counseling resources. Retirement savings paid by the university. A generous paid leave package, including holidays, vacation and sick leave. Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities. Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program. Optional lifestyle benefits such as pet, accident, and critical care insurance, giving you peace of mind and the support you need to thrive in all aspects of your life. Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU. The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is a) in response to a formal complaint or charge, b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or c) consistent with the contractor’s legal duty to furnish information. At Oregon State University, no qualified person shall, solely by reason of disability, be denied access to, participation in, or the benefits of, any program or activity operated by the University. If requested, OSU will provide reasonable accommodation to applicants in order to provide access to the application, interviewing and selection process. You are not required to note the presence of a disability on your application to receive an accommodation. Please request any reasonable accommodations for disability as early as possible in the application and search process. Requests may be directed to the hiring unit, or to the Office of Equal Opportunity and Access at (541) 737-3556. See Request an Accommodation Procedures for the OSU policy. Oregon State University, in compliance with state and federal laws and regulations, including Title IX and its regulations, does not unlawfully discriminate and prohibits discrimination in any education program or activity that it operates, including in academic admissions and employment. The university prohibits unlawful discrimination on the basis of age, race, color, religion, sex, sexual orientation, gender identity or expression, national origin (including ancestry and ethnicity), citizenship, marital or family status, pregnancy or related conditions, disability, genetic information, protected veteran status / service in the uniformed service, or any other status protected by law or OSU policy. Inquiries about Title IX may be referred to OSU’s Title IX Coordinator, the U.S. Department of Education’s Office for Civil Rights (link to https://ocrcas.ed.gov/contact-ocr), or both. OSU’s Title IX Coordinator is the Executive Director of the Office of Equal Opportunity and Access (EOA). For information on OSU’s nondiscrimination policy and procedures, including how to report information about conduct that may constitute discrimination or make a complaint of sex discrimination under Title IX, contact EOA by phone: 541-737-3556, email: [email protected], mail/location: 330 Snell Hall, Corvallis OR 97331, or visit EOA’s website: eoa.oregonstate.edu. Know Your Rights Oregon Family Leave Act: Department of Labor Family and Medical Leave Act: Details Details Details
oregonstate.edu
Corvallis (Main Campus), United States of America
Limited Submission Coordinator.
FULL TIMEREMOTEPRODUCT
more at oregonstate.edu.
26 Oct, 2026
oregonstate.edu
Front Desk/Talent Managment Student
- Full time
- Remote
- People & Ops
Corvallis (Main Campus), United States of America
Remote
26 Oct, 2026
oregonstate.edu
Student Video Producer & Editor College of Engineering
- Full time
- Remote
- Engineering
Corvallis (Main Campus), United States of America
Remote
26 Oct, 2026
oregonstate.edu
Associate/Full Professor: Psychological Science
- Full time
- Remote
- Product
Corvallis (Main Campus), United States of America
Remote