법률비서(Legal Secretary)주요 업무 개요 Linklaters 서울 사무소에서는 변호사들의 법률 업무를 전문적으로 지원하고, 원활한 사무소 운영과 협동적인 업무 환경 조성에 기여할 법률비서를 모집합니다. 법률비서는 변호사 및 오피스 매니저와 긴밀히 협력하여 다양한 법률 사무 및 행정 지원 업무를 수행하며, 업무의 우선순위를 효과적으로 관리하고 정확하고 신속한 업무 처리를 통해 높은 수준의 서비스를 제공하는 역할을 담당합니다. 주요 담당 업무 1. 문서 작성 및 행정 지원 Microsoft Office 애플리케이션 (특히 Word)를 활용하여 각종 문서 및 복잡한 법률 문서의 작성, 수정, 편집 및 서식 관리 사내 문서 관리 시스템을 통한 문서 등록, 분류 및 관리 법률 문서의 서명 준비, 교열, 복사, 스캔 및 PDF 문서 처리 기타 일반 사무 및 행정 업무 지원 2. 비서 업무 수행 및 변호사 업무 지원 변호사의 원활한 업무 수행 및 고객 서비스 제공을 위한 전반적인 비서 업무 수행 및 행정 업무 지원 기밀 및 민감한 정보의 철저한 보안 유지와 관리 회의, 사내∙외 행사, 고객 미팅 및 외부 일정의 준비 및 조율 번역 업무 처리 및 일정·이메일 관리 경비 정산 및 청구서 처리 국내∙외 출장 관련 예약 및 일정 조율 3. 사내 시스템 및 정보 관리 사내 인트라넷 및 위키 (Wiki) 페이지 작성, 업데이트 및 관리 지원 변호사 프로필 및 이력사항 관리 (공식 홈페이지 게시 정보 포함) Salesforce 및 Matter Explorer 등 사내 시스템 상의 정보 업데이트 및 관리 사내 업무 자료 및 관련 정보 검토, 수정 및 유지 관리 4. 수임 건 관리 및 청구 업무 지원 신규 수임 건 (matter) 등록부터 진행 중인 수임 건의 관리까지 전반적인 행정업무 지원 수임 건 관련 서류 작성 및 필수 체크리스트 관리 법률 자문 제안서 및 견적서 진행 현황 관리 및 보고 고객별 수임료 보고 및 관련 행정 업무 지원 고객 요구사항에 따른 청구서 상세 내역 작성 및 법률자문료 청구 업무 지원 5. 기타 업무 오피스 매니저 요청에 따른 기타 사무소 운영 관련 업무 및 프로젝트 지원 인재상 1.팀워크 및 협업 능력 적극적이고 유연하며 긍정적인 업무 태도를 갖춘 분 동료들과 원활하게 협력하고 팀의 공동 목표 달성에 기여할 수 있는 분 높은 수준의 서비스 제공을 위해 책임감 있게 업무에 임하는 분 2. 커뮤니케이션 능력 원활한 대인관계 및 의사소통 능력을 갖춘 분 사내 외 다양한 관계자들과 신뢰를 바탕으로 협력 관계를 형성할 수 있는 분 유연하고 친화적인 태도와 고객 서비스 마인드를 갖춘 분 3. 업무 관리 및 수행 능력 높은 수준의 정확성과 기밀 유지 의식을 갖춘 분 체계적인 업무 관리 및 우선순위 조정 능력을 갖춘 분 업무량이 많거나 긴급히 처리해야 할 업무가 있는 상황에서도 정해진 기한 내에 정확하게 업무 수행할 수 있는 분 4. 기술 전문성 및 IT 활용 역량 다양한 업무용 IT 시스템에 대한 높은 이해도와 활용 능력을 갖춘 분 정기 및 비정기 보고서 작성 경험 IT 담당 부서 및 유관 부서와 협업하여 시스템 관련 문제를 해결하고 업무 프로세스 개선을 지원할 수 있는 분 업무 효율화 및 시스템 개선에 적극적으로 참여할 수 있는 분 필수 자격요건 국내외4년제 대학 졸업 이상 영어 이메일 및 업무 문서 작성이 가능하고 영어로 일상적인 업무 관련 의사소통이 가능한 분 Microsoft Word 고급 활용 능력을 갖춘 분 업무상 필요한 경우 연장 근무가 가능한 분 우대 사항 국내 또는 외국계 로펌에서의 2년 이상의 비서 경력 은행, 증권사 등 금융기관에서의 임원 비서 또는 행정 지원 업무 경험 컨설팅 회사 등 전문서비스 업계에서의 비서 또는 행정 지원 업무 경험 근무 환경 및 성장 기회 상호 존중과 협력을 바탕으로 서로 적극적으로 지원하는 팀 중심의 근무 환경 전문적인 법률비서 업무 역량과 실무 경험을 발전시킬 수 있는 기회 다양한 국제 법률 업무를 접하고 국내∙외 고객 및 전문가들과 협업할 수 있는 기회 In English As a member of the Seoul office, you will provide high-quality secretarial support to our lawyers and play an active role in fostering a collaborative, service-focused culture within the team. You will be responsible for managing the intake, prioritisation and delivery of work to ensure that the needs and expectations of Lawyers and the Office Manager are consistently met. Leveraging your knowledge, experience and internal relationships, you will help resolve issues quickly and effectively, while contributing to teamwork and operational excellence across the office as a Legal Secretary. Key Responsibilities 1. Document Production and Administrative Support Produce, amend and format a wide range of documents using Microsoft Office applications, particularly Word, including complex legal documents. Ensure documents are appropriately filed and maintained within the firm's document management system. Prepare documents for execution, proofread, photocopy, scan, file and process PDF documents. Provide general administrative support as required. 2. Secretarial and Professional Support Provide comprehensive administrative support to lawyers in delivering exceptional client service. Handle confidential and sensitive information with the utmost discretion. Arrange and coordinate meetings, events, client functions and off-site activities. Coordinate translation requests and assist with diary and email management. Process expenses and invoices accurately and efficiently. Organise and coordinate domestic and international travel arrangements. 3. Internal Systems and Information Management Assist with the creation, maintenance and coordination of internal sites and Wiki pages. Maintain and update lawyer CVs, including content published on Linklaters.com. Update and maintain internal systems, including Salesforce and Matter Explorer. Assist with the review, amendment and management of internal materials and resources. 4. Matter Management and Billing Support Support all aspects of matter administration, including matter opening and ongoing matter management. Prepare matter-related documentation and complete required checklists. Monitor and report on successful and unsuccessful quotes and proposals. Assist with client fee reporting and related administrative processes. Support the billing process by preparing detailed narratives and reports tailored to client requirements. 5. Other Responsibilities Undertake additional tasks, projects and initiatives as requested by the Office Manager. Candidate Profile To thrive in our collaborative and forward-thinking environment, you will possess the following qualities and capabilities: 1. Teamwork A proactive, flexible and positive approach to work. A commitment to supporting colleagues and contributing to the success of the wider team. A willingness to go the extra mile to deliver outstanding service. 2. Communication Skills Excellent interpersonal and communication skills. The ability to build effective relationships with both internal and external stakeholders. An approachable and adaptable style, with a strong client-service mindset. 3. Organisation and Delivery The ability to maintain a high level of accuracy and confidentiality. Strong organisational and prioritisation skills. The ability to work effectively under pressure and consistently meet demanding deadlines. 4. Technical Expertise Strong proficiency in using technology platforms and the ability to identify and escalate system-related issues appropriately. Experience producing both standard and ad hoc reports. The ability to work effectively with IT teams and other stakeholders to deliver reporting solutions and process improvements. A proactive interest in supporting continuous improvement and future system enhancements. Essential Requirements Business-level written English and conversational spoken English (equivalent to TOEIC 800 or above). Advanced Microsoft Word skills, including document formatting, numbering, headers and footers, table of contents creation and management. Previous secretarial experience within an international or a Korean law firm. Preferred Experience Administrative or executive support experience within banking, securities or other financial institutions. Administrative or secretarial experience within a consulting firm or other professional services environment. Why Join Us? A highly collaborative and supportive team environment where colleagues are approachable and willing to help. The opportunity to develop expertise in sophisticated legal support work. Exposure to international matters and the opportunity to work with a diverse range of clients and professionals across jurisdictions. Technical Skills: This list of duties and responsibilities above is not exhaustive. It is intended to describe the general content of, and requirements for, the performance of this job. As such, the role may also include the undertaking of additional tasks as required. This is the place where talent meets opportunity and where passion meets purpose. At Linklaters, the work we do means carving a path through unexplored territory, working on complex legal matters, across jurisdictions and borders and providing outstanding service and confidence to our clients. Having the vision to see things differently and the determination to deliver excellence, every time. That’s what makes us who we are. You can see your true potential connecting with dynamic colleagues all over the world, united by purpose and shared values and working together as one inclusive, collaborative team. With second to none training and support, this is the place where you meet your future. This is Linklaters. Be alert to fictitious job opportunity posts and offers of employment which claim to be in the name of Linklaters. We have been made aware of various recruitment-related scams which ask for upfront payments, for example, for office equipment and promise start up bonuses and reimbursement in return for such payments. These scams often involve the use of email addresses similar to a genuine domain name. Genuine emails from Linklaters only use the domain of “@linklaters.com”. We will never ask you to make payments for office equipment or otherwise as part of our recruitment process. If you are in doubt about a job opportunity that appears to relate to our firm, please get in touch using the contact details on our careers website at www.linklaters.com/careers. In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability and references from previous employers. Your offer will be subject to the successful completion of these checks which will be initiated following your consent. As a responsible business, it is important that we represent the diversity of our people, our clients and our communities. We know that diversity makes us a better law firm and helps us attract the best talent, drive innovation with diversity of thought, and deliver the best experience to everyone who comes into contact with us. We recruit on the basis of merit, irrespective of age, disability, gender, gender identity, race or ethnicity, marital status, religion, sex, sexual orientation or any other status protected by the laws or regulations in the locations where we operate. Selection decisions, and the reasons for those decisions, are recorded at each stage of the selection process. Selection criteria and, where appropriate, technical skills tests are in place to measure an individual’s ability for the safe and effective performance of a job. Those involved in recruitment and selection decisions and processes are also provided with guidance on diversity issues. If you require reasonable adjustments to be made during the selection process, please talk to a member of the recruitment team so that any required adjustments can be made in advance. Specific experience requirements advertised on a role do not intend to preclude applications from candidates who may have more or less experience. Our intention is only to indicate a guideline as to the necessary skills for the role as described.

Legal Secretary.

more at linklaters.com.

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