Position Summary
The Sales & Events Coordinator is responsible for building and maintaining strong client relationships while supporting the sales and events team in driving business growth. This role serves as a key point of contact for clients once booked at the hotel, managing inquiries, building group blocks, processing payments, and managing rooming lists, and sales initiatives to ensure seamless execution. The Sales & Events Coordinator will utilize Delphi, HMS, and Synxix predominantly, and may assist with proposals, contracts, banquet event orders. This position reports to the Director of Sales.
The pay range for this position is $25.00 to $27.00 per hour; actual pay will be dependent on budget and experience.
Job Posting Deadline
Applications for this position will be accepted until November 15, 2026.
Essential Job Functions/Key Responsibilities
• Serve as a primary contact for clients, responding to inquiries and providing detailed event information
• Assist in the coordination of site visits, property tours, and client meetings to showcase event spaces and offerings
• Assist in processing client deposits, managing payment schedules, and ensuring contract compliance
• Collaborate with sales and event managers to generate leads, follow up with clients, and close sales opportunities
• Support marketing efforts by preparing promotional materials and assisting with special sales initiatives
• Ensure all group handling aligns with 4-star luxury hospitality standards to exceed client expectations
• Provide exceptional customer service and build long-term client relationships through proactive communication
• Other duties as assigned
Education & Experience Requirements
• Bachelor's degree in Hospitality, Business or related field preferred
• Two years of related experience required
Knowledge, Skills & Abilities
• Detailed knowledge of sales processes, workflows, and decision-making protocols
• Knowledge of company policies and procedures
• Knowledge of Microsoft Suite
• Knowledge of HMS, Delphi, and Synxix
Work Environment & Physical Demands
• Ability to stand, type and sit at desk/computer for most of the work shift executing repetitive movements
• No adverse or hazardous conditions
• Not required, but preferred to be able to occasionally lift, push or pull 25 lbs. individually or with assistance
Job Benefits
This position is classified as a regular full-time position eligible for the following benefits:
Enrollment dates differ across the various programs.
• Health, Dental and Vision Insurance Programs
• Flexible Spending Account Programs
• Life Insurance Programs
• Paid Time Off Programs
• Paid Leave Programs
• 401(k) Savings Plan
• Employee Ski Pass and Dependent Ski Passes
• Other company perks
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. By accepting a position with Aspen One, Aspen Snowmass, Aspen Ventures or Aspen Hospitality you acknowledge that you are able to perform the essential functions of the job with or without reasonable accommodation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job. To request accommodation during the application and interviewing process, please contact Human Resources at 970-300-7700.
This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.
Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.
For an overview of Aspen One Company's benefits and other compensation visit www.aspensnowmass.com/employment/benefits-and-perks
Aspen One participates in E-Verify.