Full-Time Virtual Assistant (AI Automation & Systems Specialist)
Client Industry: Construction Technology
Employment Type: Full-Time (40 hours/week)
Work Setup: Remote
Timezone: North America
Salary : 75k PHP
Role Summary
We are seeking a highly technical Virtual Assistant with strong experience in workflow automation, API integrations, and AI system development.
This role is focused on designing and building automation systems and AI-powered workflows that improve operational efficiency for construction-related businesses.
You will be responsible for developing and maintaining automation infrastructure that connects multiple business tools, reduces manual work, and improves overall system efficiency.
Workflow Automation Development
- Build end-to-end automation workflows using tools such as n8n, Make.com, Zapier, or custom solutions
- Design automation systems that connect multiple business platforms
- Develop workflows for construction estimating, proposal generation, and document processing
- Build CRM automation and sales pipeline workflows
- Create reporting dashboards and automated data flows
- Implement document tracking and version control systems
AI Agent Development
- Design and deploy AI agents for business process automation
- Build systems for document analysis and summarization
- Support BOQ comparison workflows and document review automation
- Develop AI-assisted proposal and RFP generation workflows
- Optimize AI outputs using prompt engineering and iterative testing
Technical Implementation & Integration
- Set up automation environments (n8n, Replit, etc.)
- Integrate APIs across tools such as Notion, Google Sheets, CRMs, ERP systems, and project management platforms
- Build and maintain data pipelines between systems
- Configure webhooks, triggers, and automation logic
- Support deployment and system setup processes
- Troubleshoot technical issues and optimize workflows
System Optimization & Troubleshooting
- Identify inefficiencies in existing automation systems
- Debug workflow and API issues
- Improve system reliability, speed, and scalability
- Refine automation logic based on performance feedback
Research & Continuous Improvement
- Research automation tools and AI platforms
- Evaluate new technologies for workflow optimization
- Recommend system improvements and enhancements
- Stay updated on automation and AI trends relevant to construction workflows
Technical Documentation
- Document automation workflows and system architecture
- Create setup guides and technical instructions
- Maintain records of APIs, integrations, and system dependencies
- Ensure systems are clearly documented and maintainable
Required Skills & Experience
- Strong experience with automation tools (n8n, Make.com, Zapier, or similar)
- Experience with API integration and webhook configuration
- Familiarity with AI tools (ChatGPT, Claude, or similar LLMs)
- Understanding of data structures (JSON, spreadsheets, etc.)
- Ability to troubleshoot and debug multi-system workflows
- Strong analytical and problem-solving skills
- Ability to work independently with minimal supervision
Preferred Experience
- Experience building AI agents or automation systems from scratch
- Exposure to construction, engineering, or project-based industries
- Familiarity with self-hosted systems or deployment environments
- Background in automation engineering, systems design, or backend workflows
- Experience in startup or fast-paced environments
Tech Stack Familiarity
- n8n, Make.com, Zapier
- OpenAI / ChatGPT API, Claude API
- Replit or similar development environments
- REST APIs, webhooks, JSON
- Notion, Google Sheets, Airtable
- GoHighLevel, HubSpot, or similar CRMs
- Project management tools (Monday, Asana, Trello)
- Basic server or cloud deployment familiarity (preferred)