We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world! Job Title: Accounts – Receivable Collection Officer Functional Unit: Shard Services Location: Reporting To: Accounts - Receivable Team Leader POSITION SUMMARY APPLICABLE TO THIS ROLE The Accounts Receivable Collection Officer is responsible for managing non-portal debtor accounts, ensuring the timely collection of outstanding invoices, and maintaining accurate records of customer payments. This role focuses on maximising cash flow, minimising overdue debts, and build the effective communication with both clients and internal staff to resolve payment issues and ensure thorough account reconciliation. In addition, the position requires regular updating of system records and maintenance of debtor comments within the ERP system to ensure data accuracy and transparency across the finance team. DETAILS ASSOCIATED WITH KEY RESPONSIBILITIES & WORK STANDARDS Task Responsibility Work Standards Debt Collection & Account management - Monitor debtor aging and follow up on overdue accounts via phone, email and statement. - Ensure timely collection of outstanding invoices in line with company credit terms - Maintain a consistent follow up schedule for long-overdue accounts - Liaise with clients or internal staff to resolve billing disputes, short payments, and credit note queries - Maintain accurate and current record of all communications and collection activities in ERP system - Escalate unresolved or complex collection issue to Collection team leader -Follow up conducted within agreed timeframes - All updates recorded in ERP system after each contact - Reduction in overdue debts % -Escalations handled promptly and appropriately Reconciliation & Reporting Reconcile customer accounts, payment allocations to ensure data accuracy -Maintain clear and up-to date communication logs and collection records -Prepare and distribute the monthly client statement -All Reconciliation completed daily -Client statements are accurate and delivered by agreed deadlines Communication & Coordination -Collaborate with Accounts receivable billing, and project team to ensure invoice accuracy -Coordinate with internal staffs to resolve invoicing issues (eg, missing purchase order, client disputes, pending approval) -Provide regular updates to team leader on collection progress -Internal and external queries responded to within 24-48 hours Other Assist where required Any other duties as reasonably required by your manager to help fulfil the company’s Purpose and Values. ACADEMIC & TRADES QUALIFICATIONS APPLICABLE TO THIS ROLE Essential Desirable Fast and accurate data entry Excellent computer literacy Intermediate MS Office (Outlook, Word, Excel) Degree or Diploma in Business Admin, Finance or accounting WORK EXPERIENCE & SKILLS APPLICABLE TO THIS ROLE Essential Desirable 2 years Accounts Receivable experience preferably in a medium-to-large organization ADDITIONAL PERSONAL QUALITIES & BEHAVIOURAL TRAITS APPLICABLE TO THIS ROLE Essential Attention to detail – focused with good listening skills Excellent written and verbal communication Self-motivated and proactive – good work ethic Diplomatic, Reliable and trustworthy Ability to work unsupervised and as part of a team Diligence – able to apply to a task and meet deadlines Flexibility in approach with a “can do” attitude Customer Focus – deliver solutions WORK HEALTH & SAFETY RESPONSIBILITIES APPLICABLE TO THIS ROLE MANAGER EMPLOYEE Provide, so far as is reasonably practicable, a healthy and safe workplace for workers, contractors and visitors including: Regularly monitor the work area. Actively review work procedures to ensure all work are performed in line with company procedures, Golden Rules and in a safe manner. Actively lead accident/incident investigations for people or areas under your supervision. Working with the employees, subcontractors, and customer to identify hazards, agree on appropriate controls and monitor through to closure in order to ensure these are implemented effectively. Reinforce to employees and subcontractors the expectation to report all near misses, hazards, and incidents as soon as possible Provide adequate instruction, information, supervision, and training for employees to perform their work in a safe manner, including: Ensure all new employees are provided with an induction to the work area and duties. Facilitate the development of safe work instructions for all techniques, processes, equipment, and machinery as required. Organise for employees to attend safety training courses as required. Provide adequate supervision for employees depending on the nature of the tasks and associated roles. Ensure work is only allocated to those competent to do complete those works. Contribute to workplace health and safety by: Maintaining a clean and safe workspace. Abide by workplace health and safety policies, procedures, and Golden Rules. Promptly reporting any safety incidents, hazards or near misses Following all emergency activities Providing feedback in safety consultation Taking reasonable care to protect self and others in the workplace from harm DIRECTORS / EXECUTIVES / SNR MGR Ensure, so far as is reasonably practicable, to: Continuously learn and remain up to date with WHS matters, relevant hazards workers are exposed to, and the work being conducted by employees and subcontractors. Ensure appropriate resources are available to eliminate or minimise risk. Ensure communication processes for WHS information are in place within your area of control. Ensure those within your area are complying with company processes and WHS legislation. Maintain a clean and safe workspace. Lead safety by example Culture and Team The Finance team is collaborative, high performing and supportive. We value open communication, continuous improvement, and shared accountability. The Accounts receivable collection team works closely with Billing team, project team leader to ensure accuracy and efficiency across all financial processes. Team members are encouraged to contribute ideas, take ownership of outcomes. Our team reflects a culturally diverse workforce, with staff from a wide range of backgrounds bringing unique experience to the workplace. Many of our accounts team members have been with the company for a long period of time, contributing to a sense of stability, shared knowledge and commitment to continuous improvement. Join the A-Team and experience the A-Life! Acquire Intelligence is an award-winning, global business outsourcer with 10,000 staff and over 16-years’ experience in delivering intelligent contact center and back-office functions for global businesses across many industries including telecommunications, banking and financial services, insurance, media, education and retail. We're an entrepreneurial business that is highly experienced in working with our partners to solve real-life problems quickly. A genuine partnership approach is at the heart of we do. Our teams are highly proficient in exceeding expectations, especially in situations where in-house teams may be typically challenged with the business processes of “big business.” We have Class A offices in 14 locations across Australia, the Dominican Republic, the Philippines and the United States, as well as comprehensive Work-from-Home environments, where client-permitted. We're recognized as being Safe, Flexible and Innovative, giving our clients the capability to Outsource with confidence. As a dynamic organization with the ability to take your career to the next level, we're looking for strong candidates with BPO experience to join our growing team. We value our employees highly and, as such, offer excellent career development programs and competitive compensation and benefits packages. Acquire takes your privacy very seriously. The information collected through this site will only be processed with your prior consent and for the purpose of facilitating your employment opportunities. If you have provided consent and wish to withdraw it, you may click on the account settings and submit a request to delete your information. You may also inform us by writing to the address in the section on “Access Rights to Personal Data” or send us an email to [email protected]. Please refer to our Privacy Policy at https://acquire.ai/ph/privacy-policy/

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