AP/AR Billing Specialist /HR Assistant
We are looking for an AP/AR Billing Specialist/HR Assistant to support our team. This person is one of the first points of contact for DiLeonardo’s clients & employees by phone or in person so it is crucial they ensure a great experience for all who visit the studio. We expect this person to have a “no task too big, no task too small” attitude with a natural inclination to get things done but have fun while doing it
This position will provide the opportunity for you to:
- Become part of a culture that lets you both learn and teach while working with people outside of your immediate area of expertise.
- Be challenged to think more holistically.
- Become part of a world-renowned international firm
You will manage mostly business-related tasks in a creative design studio. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be fast at solving problems and have experience as an executive or administration assistant in the past.
Responsibilities:
- Accounts receivables, billing and collections
Accounts payables/expense reports/commissions- Supporting Accounting Department
- Using various software, including word processing, spreadsheets, databases, and presentation software.
- Performing office duties that include ordering supplies and managing a records database.
- Provide general administrative support.
- Performing basic office tasks such as filing, data entry answering phones, processing mail, etc.
- Processing transactions, issuing checks, updating ledgers, budgets etc.
- Assist with preparing financial reports.
- Assisting with audits, fact checks and resolving discrepancies.
Requirements:
- Proven experience with AP, AR.
- In-depth understanding of entire MS Office suite.
- Associates degree or 3 years’ experience in AP or AR
- Ability to organize a daily workload by priorities.
- Must be able to meet deadlines in a fast-paced quickly changing environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Professional level verbal and written communications skills.
- Experience with Deltek preferred but not required.