Position Summary
The Offshore Administration, Reporting & Business Support Coordinator provides comprehensive administrative, reporting and analytical support across the business. Approximately 60-65% of the role focuses on administration, coordination and business support activities, while 35-40% focuses on supply chain and operations reporting, analytics and data visualisation. The role supports the B& J Executive teams, along with Operations, Supply Chain, Commercial, Finance and Leadership teams through high-quality administration, reporting and business insights.
Job Details
Work-from-home
Monday to Friday | 5:00 AM to 2:00 PM (Manila Time)
To follow AU Holidays
Supply Chain, Operations Reporting & Analytics
- Produce daily, weekly and monthly operational and supply chain reports.
- Develop and maintain Power BI dashboards and KPI scorecards.
- Perform data analysis to identify trends, risks and opportunities.
- Create executive-ready visualisations and performance reporting packs.
- Maintain reporting databases, spreadsheets and reporting standards.
- Support business reviews with actionable insights and recommendations.
Administration & Business Support
- Monitor and manage shared inboxes and business requests.
- Provide administrative support across all business functions.
- Coordinate calendars, meetings, travel and visitor management activities.
- Support business improvement initiatives, safety programs and projects.
- Coordinate purchasing, suppliers, courier and freight activities.
- Process invoices and support finance administration.
- Coordinate events, communications, ELT and Board administration.
Key Skills & Experience
- Advanced Microsoft Excel skills including Power Query, Pivot Tables, advanced formulas, dashboard creation and reporting automation.
- Strong Power BI skills including data modelling, DAX, dashboard development, visualisation and automated reporting.
- Experience creating operational, supply chain and business performance reports.
- Strong analytical skills with the ability to convert data into actionable insights.
- Excellent organisational, communication and stakeholder management skills.
- High attention to detail and ability to manage multiple priorities.
Key Success Measures
- Accurate and on-time delivery of daily, weekly and monthly reporting.
- Development and maintenance of effective Power BI dashboards.
- High quality administration and stakeholder support.
- Improved reporting automation and business insight generation.