Job Description
Title: Full-Time House Manager & Family Assistant
Location: Woodland Hills, CA 91364
Employment Type: Full-Time (40 hours/week + occasional overtime) with all such time compensated in accordance with California overtime rules.
Proposed Start Date: ASAP
Compensation: $35–$43/hour based on experience (W2 payroll)
Benefits:
- 5 paid vacation days
- 2 paid sick days
- Guaranteed base weekly pay if help not needed
- Mileage reimbursement for errands on the job using personal vehicle
Requirements:
- Can maintain a smoke free environment
- Valid driver’s license and reliable transportation
- Able to pass a comprehensive background check
- Willingness to sign an NDA prior to interviewing
- Comfortable around dogs (35 lb doodle) and children
Proposed Schedule:
Monday–Friday, 7:00 AM – 4:00 PM
Flexibility for occasional overtime when household needs arise (e.g., when vendors are onsite, family is preparing for travel, parties, or special projects are underway).
About Our Family
We are a warm and active family with a 4-year-old son and a friendly golden doodle. Mornings move quickly—everyone is out the door by 7:45 AM for school drop-off. One parent works long hours and travels frequently for high-level professional commitments, while the other parent oversees the family’’s day-to-day responsibilities. We deeply value support from someone who helps create calm, order, organization, and consistency.
We’re looking for a grounded, trustworthy House Manager & Family Assistant who thrives in a household where responsibilities vary day to day, and where anticipating needs makes all the difference. This is a role for someone who is observant, proactive, organized, and comfortable working independently. If you enjoy taking ownership, seeing what needs to be done without being asked, and keeping a home running smoothly, this will be a wonderful long-term fit.
Who You Are
The ideal candidate is someone who is:
- Calm, steady, and comfortable with a quieter household environment
We prefer someone who is respectful of space, is comfortable/works well solo, and can be soft spoken. - Extremely organized and detail-oriented
You maintain systems, create order, and notice when something is out of place. - Self-motivated and proactive
You see tasks before they are assigned — a worn porch mat, a cupboard needing reorganization, food for upcoming travel, packing or unpacking for trips — and take initiative to address it. - Discreet and trustworthy
Given the nature of the family’s work, confidentiality and professionalism are essential. - Comfortable with dogs and young children
Interaction with both will take place and an adequate confidence and comfort level is essential. - Flexible and adaptable
Particularly when schedules shift, vendors arrive, or the parents’ travel schedule changes. - Kind, respectful, and open-minded
The family values someone who blends in easily and supports their household values. - Aligned with family communication values
- Neutral language around food and praise (especially when interacting with child)
- Minimal phone use around the child
- No screen time for child
Core Responsibilities
Below is a comprehensive outline of responsibilities. Not all tasks occur daily, but the right person will be comfortable wearing many hats and maintaining a smooth, predictable home environment. Job duties will include but are not limited to:
Household Management & Organization
- Maintain household organization systems (closets, pantry, storage, child bedroom, toys, office, garage, storage unit, etc.).
- Daily resets of common spaces; maintain overall neatness, ensure home is prepped for cleaning services.
- Seasonal swaps for clothing, décor, bedding, toys, and books. As well as when child outgrows items.
- Add to household schedules and calendars.
- Assist with holiday décor setup and breakdown (including purchasing items as needed during these times) and transporting to and from storage unit.
- Keep basement organized and tidy.
- Prepare for guest stays, holidays, and family events.
- Coordinate donation drop-offs/pick ups and manage resales.
- Assist with packing/unpacking for travel and seasonal transitions.
- Supervise or coordinate vendors and service providers (cleaners, landscapers, handyman, etc.).
- Daily tidying tasks (load dishwasher, wipe surfaces, vacuum high-traffic areas, trash/recycling, compost).
- Maintain indoor/outdoor plants.
- Open/close windows morning and evening.
Inventory Management & Errands
- Track and restock pantry, fridge, toiletries, and household supplies.
- Check produce regularly and discard as needed.
- Create and manage running household supply lists and child clothing lists.
- Coordinate and manage all household orders.
- Run errands: grocery shopping, returns, dry cleaning, gift purchases, flowers, etc.
- Manage mail, packages, and deliveries.
- Bring items to/from storage as needed.
- Assist with unboxing, organizing products, and recycling breakdown.
- Purchase and send gifts, thank-yous, flowers, and cards in a timely manner.
- Washing make up brushes.
Meal Planning & Preparation
- Make morning juice, smoothies, and coffee.
- Plan and prepare healthy meals and snacks for adults and/or child.
- Pack school lunches and prep grab-and-go items.
- Grocery shopping for meals and staples.
- Follow dietary considerations:
- Mom is vegetarian
- Dad avoids dairy and peanuts/almonds
- Light meal prep for evenings when asked
- Clean kitchen after meal prep; maintain tidy workspace.
- Maintain/condition kitchen tools (oiling wooden boards & utensils).
Laundry & Linen Care
- Wash, dry, fold, and organize family laundry (clothing, bedding, towels)
- Steam clothing and prepare outfits as needed
- Keep laundry areas tidy, organized, and stocked with supplies.
- Handle delicates according to care instructions.
Pet Care
- Feed and walk dog.
- Wash dog bowls daily and replenish water throughout the day.
- Schedule and coordinate vet and grooming appointments.
- Keep pet supplies organized and stocked.
- Take dog out potty at least 2x daily
Vehicle Management
- Schedule and oversee car detailing appointments.
- Keep vehicles clean, fueled, and organized.
Vendor & Property Oversight
- Identify, schedule, and supervise service providers.
- Research and coordinate repairs, maintenance, and quotes.
- Oversee outdoor spaces and seasonal maintenance needs- maintain outdoor areas and furniture.
- Greet and manage entry for vendors; offer appropriate hospitality.
Estate-Level Oversight
- Assist with property-specific systems such as wiping down outdoor furniture, helping prepare outdoor areas for entertaining, or opening/closing pool cover.
Family Support & Child Assistance
- Light supervision or backup childcare as needed.
- Prep daily child routines: refill water bottle, prepare car snacks, ensure school items are ready.
- Wash and refill water bottles for entire family to be ready upon departure in the morning
Deep Cleaning & Special Projects
- Tackle occasional deep cleaning (fridge, oven, baseboards, etc.).
- Monthly tasks such as: descale espresso machine, clean humidifiers, washing machine, air purifiers.
- Refresh zones: mudroom, garage, entryway.
- Organize special projects (toy storage, seasonal decorations, gear rotation).
Administrative & Personal Assistant Support
- Support travel planning, scheduling, restaurant searches, and logistics.
- Manage family calendars and reminders, updating calendars appropriately with commitments.
- Assist with coordination of appointments, events, and guest prep.
- Maintain household address book with birthdays, clothing/shoe sizes, and preferences.
- Proactively suggest and coordinate gifts for contacts in anticipation of birthdays, holidays, and special events. Ensure thank-you notes, flowers, and other gestures are prepared and sent in a timely manner.
- Manage thank-you notes, gifts, cards, and holiday gestures.
- Create and update a family Google Doc with important information and relevant family information.
- Ensure devices are charged and ready for parent workdays/travel.
- Research and plan family activities and child activities/sports.
- Anticipate daily needs: snacks, water, charged devices, lights, travel essentials and remain attentive to parents’ work schedules.
How to Apply
Please apply with:
- A brief note about why you feel you’d be an excellent fit
- Your updated resume
- At least 3 professional references with appropriate contact information